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~ MINUTES OF THE ARDEN HILLS WORKSESSION COUNCIL MEETING MONDAY, OCTOBER 22, 1990 - 4:30 P.M., CITY HALL CALL TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 4:30 PM_ . ROLL CALL The roll being called, the following members were present: Mayor Thomas Sather, Councilmembers JoAnn Growe, Nancy Hansen, Thomas Mahowald and Paul Malone. Also present: City Engineer Terry Maurer, city Attorney Jerry Filla, Public Works Supervisor Dan winkel, Park Director John Buckley, city Treasurer Frank Green, City Administrator Gary Berger, and Administrative Secretary Mary Ann Hillyer. Mr. and Mrs. Mark Magers and their attorney Carol Ryden were also in attendance for the Keithson Pond discussion. INVESTMENT POLICY Treasurer Frank Green was present to review his proposed investment policy. He stated that it may be time to formalize investing and felt that staff and the Finance Committee should review the policy to address all areas and agree on wording for a reasonable objective and come forward with recommendations for the City council. Councilmember Hansen commented that an investment policy is very timely and needed and this appears to be a good way to start and has her support. Treasurer Green, in response to a question from Administrator Berger, noted that the proposed policy is modeled from the Municipal Treasurer's Association. council concensus was to pass the policy to the Finance Committee for recommendations which will be available in January, 1991- . COMMITTEES Mayor Sather commented that perhaps now would be a good time to consider putting the various committees together as an Ad-Hoc committee on an "as needed" basis. He expressed disappointment with the Planning commission and Board of Appeals and their recent lack of a quorum to conduct business, as this holds up applicants and does not reflect positively on the city. Since these are statutory committees, they should be sure to have a quorum at all times to conduct business. The "convenient" committees (Public Safety/Works, Finance, city Hall, Human Rights, Park & Rec, Economic Development Committee, etc.) could be combined to form an ad-hoc committee which could serve as needed, rather than on a monthly basis. Councilmember Hansen suggested increasing the number of alternates to the Board of Appeals. It was felt that having the same. people on the Planning commission as on the Board of Appeals was not fair to the applicants if their case was denied by the Board of Appeals. Mayor Sather suggested that a stipend be paid to the Planning commission members if they miss no more than two meetings per year and also if they take some formal training sponsored by the League of Minnesota cities or Government Training Service, which . the city will pay for, and that they will be able to attend , on-going training as it becomes available in the future.