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ARDEN HILLS CITY COUNCIL WORK SESSION — NOVEMBER 10, 2025 16 City Administrator Jagoe asked if Council is comfortable with just giving a date or does Council want to see a policy that outlines their work plan timing. Councilmember Holden said it should be present your goals to Council by such and such date. Mayor Grant had mentioned earlier by September and Councilmember Holden said by September 30''. City Administrator Jagoe replied that that sounded good. We can cross that topic off the list and get that to the Committee/Commissions for their work plans. City Administrator Jagoe said for the Committee/Commission Membership item, Staff is looking for direction if this is in regard to the number of members or member composition of resident vs. non-resident. Discussion ensued regarding youth membership. There was previous discussion that a second youth member could be on a committee/commission as a regular resident without the "Youth Member" designation. It was limited to two total youth members. Further discussion ensued regarding the number of openings in each committee/commission. This topic is resolved. City Administrator Jagoe said the Committee/Commission Liaison Role Policy is in regard to what the roles and responsibilities of a Council Liaison are. This is a carry-over topic since 2024. She provided the memo that was provided during that initial discussion. She asked if there is any more Council would like to see or if this can be removed from the list. Council agreed to keep this topic for a future work session discussion. City Administrator Jagoe said the topic of approved policy discussion was added in June of 2024. Staff can't recall, specifically what this topic is in regard to. Staff asked if Council recalled the main reason for this topic being added. Councilmember Holden said we didn't want to talk about every single item that came forward. Councilmember Monson thought there were a lot of policies implemented and the process wasn't written down anywhere so a new Councilmember to understand the policy. For example the City Council won't vote on a topic discussed at a work session during the Council Meeting on the same date. She remembered it being a way to help a new Councilmember to transition into their role. Councilmember Weber said if it's not on paper, it's not a policy. It's a preference. The problem is every council will want to do things their own way. It could change every two years. Councilmember Holden said she and Ciy Administrator Jagoe have been discussing the newsletter. The Lion's Community Picnic is advertised in there, but someone said the Church's Halloween event shouldn't be in there. What's the difference? Councilmember Monson would support Staff creating a clear policy on community events in the newsletter.