CCP 07-21-1997 - Laserfiche WebLink

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. Mr. Stafford felt that bidding the project earlier in the year may produce even more competitive bidding on such a project. This would require the preparation of plans and specifications to be completed by the first of January in the year of construction. . Streets requiring easement acquisition have proven to delay or slow the process - substantially. Initiating that process at the time of the feasibility study approval will increase . the probability of a successful project. . Coordination with private utility companies has been an ongoing obstacle; however, we I have encountered much less conflict this year than seen in years past. We maintain that the earliest possible notification of the streets proposed in the project, in conjunction with the presentation of preliminary plans, at a minimum, has a substantial impact on - streamlining the coordination of these issues. 1998 Process I As we are nearing completion of the 1997 Street Improvement project, staff has indicated their desire to begin looking to the 1998 proposal. As a result we have prepared this letter in an effort to present the City Council with some improvements over past years and considerations I for future projects. By initiating a feasibility study in August, the City could hold the informational meetings in early I November. This would accomplish several items that will continue to improve the City's PMP process. First, we will have a better opportunity to involve a higher percentage of affected residents by having these meetings before many leave Minnesota for the winter season. I . Second, we will be notifying these residents even further in advance of the project, which has historically furthered the effort towards developing a more cooperative relationship between citizens, staff, and the engineer. Finally, it will allow us to discuss the improvements before I snow cover hides potential problem areas within the limits of the project areas. As a result of these suggestions and consideration for the suggestions outlined in the previous section of this letter, we would offer the following schedule for the 1998 Street Improvement process. I Item to be Completed Proposed Date of Completion Authorize Feasibility Report August 11, 1997 I Council Receives Feasibility Report September 29, 1997 Hold Info. Meetings & Public Hearing October 21, 23, & 27, 1997 Order Project and Plans & Specifications November 10,1997 I Council Approves Plans & Specifications January 12, 1998 Council Receives Bids February 9, 1998 Hold Assessment Hearing March 9,1998 I Award Contract April 20, 1998 Begin Construction May 4, 1998 Complete Construction July 30, 1998 I This proposed schedule would allow an early bid letting, early construction, and a more comfortable schedule for the City to complete the Minnesota Statute 429 process for local public improvements. This in turn should create more competitive bidding, a higher project I priority with the Contractor, and a more expeditious construction process through the summer of 1998. . Any additional comments, concerns, or suggestions from City Staff or the Council are I encouraged and should be evaluated and considered with those listed above for inclusion in the 1998 pavement management program. I A\080-2111.jul.doc 2