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<br /> I <br /> ~ CITY OF ARDEN HILLS <br /> MEMORANDUM <br /> DATE: December 17, 1996 <br /> I TO: Brian Fritsingcr, City Administrator <br /> I FROM: Dwayne Stafford, Public Works Superintendcnt <br /> 9Y. <br /> SUBJECT: Street Sweeper Replacement <br /> I <br /> Background <br /> I The City of Arden Hills currently owns one (I) 1980 Elgin Street Sweeping machine, This was a <br /> used machine when purchased in 1988, and was previously owned by the City ofEau Claire, <br /> Wisconsin, During 1996 the City spent over $3,000 on repair parts alone in this machine. This <br /> I amount does not include broom replacement costs which any machine would accrue. <br /> Bud!!et <br /> I The Public Works Staff has budgeted $110,000 for the replacement of this machine in 1997. <br /> Discussing this with the sales representatives for this brand of sweeper, Staff feels this is a <br /> reasonable figure which should cover the machine and sales tax costs. <br /> ... State Bid <br /> The State of Minnesota purchasing department has in place a Cooperative Purchasing Venture, <br /> I which allows members of this agreement to purchase equipment and materials at the states price. <br /> These items have previously been bid to state specitications, and contracts have been awarded for <br /> I established time periods. The Public Works Superintendent has contracted Theresia Perry, <br /> Research Specialist with the League of MN Cities; who explained, if a City is a member of the <br /> State of Minnesota Cooperative Purchasing Venture Program they may buy directly off the state <br /> I contract. This meets bidding requirements and eliminates the need to advertise for bids. This <br /> would also eliminate legal disputes, when not proceeding with the lowest bid, and simplify <br /> specification writing as you can use the state specifications. <br /> I Swecper Contract <br /> The contract for the street sweeper purchase was awarded to Mac Queen Equipment Company of <br /> I St. Paul. This company contracts with the Elgin Pelican brand, which the City of Arden Hills is <br /> interested in. Attached is a copy of the MN DOT Sweeper specifications, and a list of Cities <br /> which have bought the Elgin sweeper off the State Cooperative Purchasing Venture in 1996, <br /> I <br /> I <br /> it <br /> I <br />