CCP 01-13-1997 - Laserfiche WebLink

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-------------- --- L.;' ,.~ .... -J ;J 'I ~j ~ ARDEN HILLS CITY COUNCIL - lANUAE,X4 1997 10 I and contracts have been awarded for established time periods. If the City is a member of the -- State of Minnesota Cooperative Purchasing Venture Program, they may buy directly off the state contract. This meets bidding requirements and eliminates the need to advertise for bids. This I would also e1iminate legal disputes, when not proceeding with the lowest bid, and simplify specification writing as you can use the state specifications. Mr. Stafford explained the State contract for the street sweeper purchase was awarded to Mac I Queen Equipment Company of St. Paul. This company contracts with the Elgin Pelican hrand, which the City of Arden Hills is interested in. Mr. Stafford reported he and City Accountant Post had met with a representative of Mac Queen Equipment Company and they have agreed to I purchase the current sweeper for $12,000 at the time of delivery ofa new sweeper or $13,000, if they can take possession in January, allowing them time to refurbish it before spring. Mr. Stafford advised the cost of a City membership in the State of Minnesota Cooperative I Purchasing Venture is $350 annually and membership is not required every year. The cost of a new Elgin Street Sweeper form Mac Queen Equipment Company o[St. Paul, utilizing the state I bid, including trade-in and salestax would be $85,41194. This is below the $110,000 budgeted by the Public Works Department. Mr. Stafford asked the Council to consider approval to join the State of Minnesota Cooperative . Purchasing Venture and purchase the new Elgin Street Sweeper through the state bidding process. .. City Accountant, Terry Post, noted that the total $110,000 capital item is budgeted, $55,000 from the general fund and $55,000 from the surface water management utility fund. He also noted a I $12,000 trade-in amount was budgeted as 1997 General Fund Revenue. He noted the state bid has been for a two year fixed price for the street sweeper and this is the last quarter this fixed price will be in effect. I Councilmember Malone questioned the delivery date of the street sweeper. Mr. Stafford advised the street sweeper should be delivered by spring. Ifthere was a delay, Mae Queen Equipment I Company will loan the City another sweeper on a no cost basis. Couneilmember Hicks asked if this street sweeper would include a broom on the right side only. I Mr. Stafford explained Staff has requested the left side gutter broom be deleted for a savings of $4,000. They have requested the addition of an automatic lubrication system which will apply constant lubrication to the bearings at an additional cost ofapproximately $7,000. I MOTION: Keirn moved and Malone seconded a motion to approve the City of Arden Hills to join the State of :Minnesota Cooperative Purchasing Venture, at a cost of$350 I annually and approve the purchase of a new Elgin Street Sweeper from Mac Queen Equipment Company ofSt. Paul, :Minnesota in the amount of$93, 199, less $13,000 for trade-in and sales tax of$5,212.94 for a total cost of$85,41 1.94. The I motion carried unanimously (5-0). .. I -----