CCP 02-10-1997 - Laserfiche WebLink

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I' ~- CITY OF ARDEN HILLS 1 MEMORANDUM I DATE: February 10, 1997 TO: Mayor and City Council , FROM: Kevin Ringwald, Community Development Director ~ 1 SUBJECT: Joint Powers Agreement, Ramsey County GIS Users Group I Request The City Council is requested to participate in the Ramsey County GIS Users Group by executing the attached joint powers agreement (Exhibit A). 1 Discussion Typically, cities have developed the initial structure (ie., Parcels and Property Records) for their I Geographic Information Systems (GIS) either in-house or by purchasing the information from outside sources and then maintaining that data in-house. The Staff would conclude that the City should participate in collaborative approach offered by the Ramsey County GIS Users Group. .. The City of Arden HilIs does not have the available staff time to produce the parcel and property records in-house. My previous experience with a city of22.8 square miles is that they expended , 4,680 staff hours (2.25 employees x 2,080 hours) producing the parcel and property records in- house. If this is used as a guide, then Arden Hills (9.4 square miles) would expend 1,930 staff hours (4,680 staff hours x (9.4 sq. miles 122.8 sq. miles)) to produce the initial data and then the I City would be responsible for maintaining those records. I Ramsey County currently sells the parcel and property records data for $364 per Mega-byte (Mb), plus $45 per hour of processing. It is estimated that the parcel and property records data for the City would cost approximately $20,000 ($277,000 entire county x (9.4 sq. miles in City 1 I 130 sq. miles in County)) and then the City would be responsible for maintaining those records or would purchase updated versions of those records as they become available or are needed. I The Ramsey County GIS Users Group has negotiated with Ramsey County to provide cost savings to their members. Ramsey County will provide unlimited access to their parcel, property records, and physical features data to the Ramsey County GIS Users Group for a set fee. The fee . is for access and delivery of the data and not for the development or maintenance of that data. The fee for Arden HilIs in 1997 is $1,131.00, plus a one time membership fee of$500, for a total cost of $1 ,631.00. As a part of the joint powers agreement, the City would agree to provide to I Ramsey County and any other member its attribute data (ie., comprehensive plan, zoning, etc.,) which can be associated to a parcel using a parcel identifier. ,. I