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.' q/II Ramsey County GIS Users Group January 24, 1997 I TO: City Managers, Administrators and Elected Officials of .- Future Member Organizations of the Ramsey County GIS Users Group FROM David Windle (on behalf of the Ramsey County GIS Users Group) See attached sheet for listing of potential Members, Associates and Affiliates I SUBJECf: Joint Powers Agreement between Members of the Ramsey County GIS Users Group . It is with great pleasure that I forward to you a copy of the Joint Powers Agreement between potential Members of the Ramsey County GIS Users Group for your perusal and hopefully for your acceptance. I Over the past eighteen months, many individuals from a wide variety of backgrounds have worked hard to build the Group and keep it functioning. The aim of the Users Group has been to encourage organizations to cooperate through the sharing I of resources, data and ideas, primarily for the establishment and maintenance of geographic information systems within local units of government. I The Joint Powers Agreement presented here is the document which enables the Users Group to act as a legal entity on behalf of its membership. . For each organization to be able to receive the full value of membership for the year, it is imperative that the JP A is signed by Member organizations before March I, 1997. After this date, each organization will be able tojoin only as a New Member. New membership would require that the full amount of fees be paid, but data access and other membership benefits ",ill be available for only the portion of the year remaining after the JP A has been signed. Ie The data that is available through this agreement ccnsists of a digital representation of the Ramsey County parcel base map and associated attribute data from its taxation data base. In addition, a digital graphic representation of physical features I such as buildings, road edges, water bodies etc. will be accessible. These data sets form the foundation for any parcel-based GIS and would be very expensive to develop, maintain in-house. In addition, those organizations who request these data sets outside the User Group can do so individually, but will be charged for data access each time an updated base is required. I The attached Fee Allocation Sheet details the formula to be adopted by the Users Group and the resulting fees which are to paid annually by each organization for a three-year period. The fonnula is based upon the population served by each . organization as calculated by the latest available figures from the Metropolitan Council. In addition, a population factor is applied to similar categories of agencies based upon the value of data available to the Member. In the case of the City of St. Paul, an allowance has been made for the special relationship ",ith Ramsey County through past and ongoing . assistance in GIS data base creation and maintenance. Please ccntact either myself on 490-2219 or Cliff Aichinger (Administrator-RamseyAV ashinglon Metro Watershed District) . on 777-3665 for further details. We thank you for your consideration and prompt action in approving the JP A for your organization. I YoursS. cer~ I David Win Ie - City of Roseville f' . ----