CCP 03-10-1997 - Laserfiche WebLink

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I' DRAFT I ARDEN HILLS CITY COTJN~II.. FEBRUARY 24,1997 7 f' Councilmember Aplikowski inquired if equipment malfunctions were covered under a warranty. Mr. Stafford replied he assumed that would be the case. I MOTION: Hicks moved and Malone seconded a motion to approve the alarm system and improvements to the water supply system via the Electro-Watchman bid. The I motion carried unanimously (5.0). F. Infrastructure Plan File Update I Mr. Stafford reviewed Council is being asked to approve the update of the municipal infrastructure plan. Currently, the as.built plans used by the City are in very poor condition, with I many pages missing, out of order, tom or destroyed. These plans are used on a daily basis, and are used to locate manholes, hydrants and catch basins, and by developers. Authorization to proceed with an update would allow the City to work with MSA to reproduce all of the as.builts, I There would be three copies of the Master Plan, color coded for ease of use, and on Mylar for ease of copying. I Mayor Probst inquired, as this is an unbudgeted item, out of which fund the money was proposed to come. Mr. Fritsinger, City Administrator, stated it would be split between water, sanitary Ie sewer, storm sewer, and street maintenance department funds, Councilmember Hicks inquired, if there were pages missing, how MSA would be able to produce I copies. Mr. Stafford explained that MSA collected the originals from previous years, or they can create new ones as necessary. I Councilmember Hicks stated that while he thinks this is a significant expenditure, he feels it is a worthwhile investment. Councilmember Malone stated his agreement with this also. I Mayor Probst inquired if the City would have custody of the originals. Mr. Stonehouse stated that MSA would keep the originals, as their storage facilities are superior. The City of Arden Hills would also have a set, and the two sets would be stored separately, I Councilmember Aplikowski inquired regarding the possibility of micro. filming these records. I Mr. Fritsinger stated due to the size of these documents, micro-filming would not be a feasible option. He further stated micro-filming is being considered for files and routine paperwork. I Councilmember Aplikowski also stated her belief that this was a worthwhile investment. Mayor Probst inquired if these documents could be reproduced electronically. Mr. Stonehouse I replied that the cost of scanning onto CD-ROMs is prohibitive at the present time, but in 5-7 years this could be an option. fI I