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<br /> ~ ~~~If I <br /> ARDEN HILLS CITY COUNCIL - JULY 28, 1997 8 I <br /> A. Water Meter Replacement Project, Award of Bid -. <br /> Mr. Dwayne Stafford, Public Works Superintendent, stated the City was in possession of studies <br /> dating back to 1990 showing the need for the replacement of water meters in the City. After <br /> further research, Staff had determined that replacement of commercial/industrial water meters, I <br /> rather than residential, was more feasible at this time. Staff sent request for proposals (RFP's) to <br /> three major water meter suppliers in the area, and had discussed this subject at length with other I <br /> communities, in both the northern and southern parts of the metro area. <br /> Four bids were received for the project. The highest bid from the Badger factory, and a bid for I <br /> telephone read from Northern Water Works were immediately eliminated as they did not comply <br /> with requested specifications. The two remaining bids were submitted by Hydro-Supply <br /> Company, supplier of Badger Meters in the amount of $140,654.49; and U.S. FilterlWater, I <br /> supplier of Sensus Meters, in the amount of$132,159.53. <br /> Mr. Stafford discussed the selection process for awarding this bid. He stated that both companies I <br /> had given lengthy presentations, with hands-on evaluations provided for participants. The <br /> presentations were followed by question-and-answer sessions. Attending these presentations <br /> were all but one member of the Public Works Department stan: Mr. Stafford, Mr. Post, and Mr. . <br /> Bill Gillies, a City resident and member of the Arden Hills Public Safety Commission. <br /> Actual meters with radio read capabilities were set up in the exact same locations on separate .. <br /> days at CPI/Guidant. These locations were in some of the most inaccessible spots well within <br /> their facility. The hand-held interrogator was then tested to determined its reading capabilities. <br /> Following the presentations, Mr. Stafford asked each presentation participant to fill out I <br /> evaluation forms. Each person completing the form chose the Badger Meter as the meter they I <br /> thought would work best for the City. <br /> Staff recommended that the City Council approve award of the bid for water meter replacement I <br /> to Hydro-Supply, Inc. <br /> Mayor Probst inquired regarding staff estimations that the bid could possibly be lowered if some I <br /> meters did not need replacement. Mr. Stafford stated that was accurate, and staff was of the <br /> opinion that approximately 10% of the meters themselves may not need replacement. <br /> Councilmember Hicks inquired if this could then potentially lower the bid by approximately I <br /> $14,000. Mr. Stafford stated there was no way to ascertain the amount until an inspection was <br /> done of the existing meters. He further explained that some may only need the inside working I <br /> parts replaced, which would then lower costs. <br /> Councilmember Hicks inquired if the cost would be for the full bid amount if all meters had to be I <br /> completely replaced. Mr. Stafford stated that was correct. <br /> -. <br /> Councilmember Hicks requested clarification that, depending on the condition of the existing <br /> meters, the final amount could be less than the bid amount. Mr. Stafford stated that was correct, <br /> I <br />