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<br />. <br /> <br />. <br /> <br />. <br /> <br />~ <br />~HILLS <br /> <br />Internal Technology User Survey <br />(page 2 of 4) <br /> <br />This would make the organization of the filing system first rate and make things easier on <br />everyone, <br />Newspaper articles. <br />Electronic filing would make all items at our fingertips rather than wasting time trying to <br />figure out where things are located at. <br />O&M could use a digital camera for documenting damage and repairs to City facilities <br />and utilities. <br />Scan all documents related to TIF activity ("perpetual" record retention requirement per <br />OSA). <br />AlP invoices, <br />Audit reports. <br /> <br />B. <br /> <br />Online Transactions (Building Permits, Utility Billing, Rec Registrations, etc.) <br /> <br />Rec registrations and sign-ups for leagues. <br />Park rental, picnic tables, etc. <br />All contractors could utilize instead of written checks sent in the mail. <br />Would love to have coutractors to be able to go on-line to pull permits, with us accepting <br />Visa or some type of credit card. (2) <br />Planning case fee payment. <br />Sign permit applications. <br />Pay bills (ours). <br />Receive payments. <br />Closer to real "businessH, <br />This would be useful. We are looking at new software. <br />Coordinate with fmancial/security/manual reconciliation procedures to support such <br />activities. <br /> <br />2. <br /> <br />Over the next five years, what other improvements/technology upgrades would be useful to your position, <br />department, and the organization as a whole? <br /> <br />Hook up O&M building to City Hall. (2) <br />SCADA. (2) <br />Laptop computers for O&M (on-site review of information). <br />On-line transactions. <br />Belter reporting system needed for PTWIN. <br />Electronic/digiral address filing sysrem. (2) <br />System scanners for entering large documenrs/plans for address file. <br />Reduce use of paper by scanning and emailing agenda packet, non-agenda, Planning Comntission <br />meeting minutes, etc. (2) <br />Enhanced data for GIS system including digitizing of sewer/water/storm sewer data, ropographic, <br />and reduce color aerials currently being examined by Ramsey County users group. <br />Connection to system by Council members. <br />Paperless agenda - eliminate maiVtrips, etc. <br />Ability to call up records off-site through PDA or small laptop - property, utilities, construction, <br />minutes, actions, resolutions, etc. <br />For example, eliminate extensive copying for Council and Planning using digital sealllling with <br />email. <br />Continue to do upgrades on all software and equipment. We do not want to revert back to the way <br />it was. <br />