1-28-26 EDC Minutes - Laserfiche WebLink

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ECONOMIC DEVELOPMENT COMMISSION – JANUARY 28, 2026 2 3. UNFINISHED AND NEW BUSINESS A. 2026 Meeting Schedule Chair Murchie said we have talked about making the meetings be the fourth Wednesday of every month. Senior Planner Fransen said the agenda has the 2026 meeting dates laid out. We will have a scheduled meeting on the fourth Wednesday of each month. There can be changes including cancellation due to lack of agenda items or an alternate day, if external calendar items prevent a quorum. She said considerations will be made to ensure meetings won’t coincide with the Arden Hills/Shoreview Twin Cities North Chamber of Commerce business connect events. Those are scheduled quarterly on the third Wednesday of March, June, September and December. It is noted that December 16, which has been identified as a potential alternative date, would coincide with that Chamber event. We can discuss dates today or review them at a later date. The options before the EDC include adoption of the proposed meeting schedule or amending the meeting schedule. A motion was made by Commissioner Bonine and seconded by Commissioner Daniels to approve the adoption of the proposed meeting schedule with the ability to change it, as needed. Motion passed unanimously. B. EDC Vice Chair Senior Planner Fransen said every year we have to appoint a Chair and Vice Chair for the commission. The mayor appoints the Chair, and the commission selects the Vice Chair. She said the Vice Chair fills in for the Chair if they are unable to attend a meeting. That would include facilitating the meeting and going through the agenda, seeking motions and moving through the different materials. There is also the opportunity to meet with Staff in advance of meeting to go through the agenda and prepare for the meetings. She asked if anyone was interested in volunteering. Commissioner Poelzer said she could serve in the role but there are several members missing today. She said Chair Murchie is a resident member of our commission. She thinks it may be a good idea to have a businessperson be the Vice Chair. Senior Planner Fransen said since we don’t have the full group, commissioners can think about it and have further discussion at the February meeting. Chair Murchie said he will send an email to the group to have everyone keep it on the radar for next month. Discussion ensued regarding whether an email to the entire group may constitute a meeting. The recommendation is to send an email via BCC. That would prevent everyone from replying to all. The rule only applies if the email discusses topics the commissioners will have decision making authority over. Selecting a Vice Chair is a decision. Best practice would be any correspondence should be sent to yourself plus Staff with other recipients under BCC. Chair Murchie said we will postpone the Vice Chair position discussion to February, and he will send an email, noting Commissioner Poelzer has indicated interest but also stating that it may make sense to have a business representative in the role.