CCP 06-08-1998 - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL - MAY 26 1998 13 . MOTION: Councilmember Malone moved and Councilmember Hicks seconded a motion to adopt guidelines for the City of Arden Hills Revolving Loan Fund (RLF). The motion carried unanimously (5-0). D. Final Pay Estimate, 1997 Street Improvement Project Mr. Dwayne Stafford, Public Works Director, eXplained the Valley Paving, Inc. project bid was $383,143.75 but due to less than anticipated quantities, the final cost for the project totaled $370,990.08. Previous payments made to date total $365,558.03. The City withheld $5,432.05 of the final payment request last December until required documents were provided to the City and remaining punch list items were corrected. Mr. Stafford advised the City now has these documents and the punch list items have been corrected. City Attorney Filla found these documents in order so the Council is asked to approve the final payment for the 1997 Street Improvement Project to Valley Paving, Inc. in the amount of$5,432.05. MOTION: Councilmember Malone moved and Councilmember Keim seconded a motion to approve the final payment for the 1997 Street Improvement Project, and payment to Valley Paving, Inc. in the amount of$5,432.05. Mayor Probst asked if it is appropriate to prepare correspondence noting the City's understanding the job is closed out and the contractor is satisfied the claim is settled and all issues are covered. . Mr. Greg Brown, Consulting Engineer, stated this is a wise suggestion and a certificate of completion may be a good idea since it contains similar language. Mayor Probst suggested the City use caution when closing out projects given what happened with a previous project. He asked if a statement is received from the contractor declaring this is the final payment request. Mr. Brown explained there is no form, per se, but the intent is that this payment would be final. Councilmember Aplikowski stated if the payment check indicates the account is paid in full and closed so once the check is cashed, that should handle it. Mayor Probst suggested a procedure be established for the contractor to sign a statement indicating, legally, that the project is completed, this is the final payment request, and there will be no additional claims made. Councilmember Malone noted the contractor may also request an indemnification from the City. The motion carried unanimously (5-0). E. Pay Estimate #4, Lamctti & Sons, Gateway Business District (Fourteenth Street) Mr. Brown explained the Council is asked to approve Pay Estimate #4 for the Fourteenth Street . Improvement Project and make payment to Lametti & Sons in the amount of $254,093.08. He reviewed that Lametti & Sons' low bid was $713,700; Change Order #1 was approved by the Council on October 14, 1997 increasing the contract amount by $17,000 to $730,700. Change