CCP 04-05-1999 - Laserfiche WebLink

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. e e e Memorandum - 1999 Committees/Committee Structure Page Three April 2, 1999 What are the Committee Structure Items to be Addressed? During the discussion regarding the restructuring of the committees, the City Council indicated it intended to clarify several items including Council Liaison role, term limits, staff role, role of committee, number of members, number of excused absences, and service on multiple committees. . Role of Council Liaison/Council The primary role of the Council Liaison is to represent/clarify Council positions on issues, provide feedback to the committee based on the goals of the City Council, and report back to the full City Council any relevant issues of discussion. Councilrnembers should not take an active part in discussions, (Le., tell committees how to do things; take minutes of meetings), or involve themselves in anyway which may bias the committee on any issue. The City Council would provide, at the beginning of each year, its prioritized goals to each City commission or committee. The Council may wish to validate or clarify this current approach. . Term Limits Currently, there are no term limits for any of the committees or commissions. The Council should clarify whether or not it prefers to limit the term of members serving on certain committees. . Staff Role There are two methods which staff can work with through committees. 1. Staff prepares agendas, completes all work, and utilizes the committees as a review board in repairing items for Council action; or 2. Staff provides background information to the committees, who then create their own agenda, work program, and completes all work with a resulting recommendation for the City Council. Staff's role is simply to keep the committee focused on the prioritized goals outlined by Council. The primary role of staff, as previously directed by Council, is to provide background information to the committees. The role of staff is to keep the committee focused on the prioritized goals as outlined by the City Council. Staff (or the Council Liaison) would take any recommendations of the committee and forward them to the City Council.