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<br />I <br />'f <br /> <br />;~ <br /> <br />e <br /> <br />e <br /> <br />e <br /> <br />DRAFT <br /> <br />MINUTES <br />CITY OF ARDEN fiLLS, MINNESOTA <br />WORKSESSION <br />MONDAY, APRIL 19, 1999 <br />4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD <br /> <br />CALL TO ORDER <br /> <br />Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the City Council <br />Worksession at 4:50 p.m. Present were Councilmembers Beverly Aplikowski, Gregg Larson, <br />and Lois Rem; City Administrator, Brian Fritsinger; Public Works Director, Dwayne Stafford; <br />City Accountant, Terrance Post; Parks and Recreation Director, Thomas J. Moore; and <br />Administrative Secretary, Sheila Stowell. <br /> <br />Councilmember Malone had previously advised Councilmembers he would not be available for <br />the meeting due to a scheduling conflict. <br /> <br />DISCUSSION ITEMS <br /> <br />a. 1999 Committee Structure and ADDointment Process <br /> <br />City Administrator Fritsinger requested Council review the final revisions related to the 1999 <br />committee restructuring as detailed in his staff memorandum dated April 15, 1999. Mr. <br />Fritsinger specifically noted the detailed transition process as outlined in the memorandum; the <br />draft resolution to formalize action; and the draft letter to be mailed to current and prospective <br />committee members. <br /> <br />Discussion items included the role of Council and staff liaisons; the planned overview meeting to <br />establish the charge and mission for each respective committee; specific versus broad goals of <br />Council and how they relate to committee involvement and assistance; resources available for <br />committees to use in addition to staff; importance of each Chairperson and retaining their focus <br />on Council goals; the importance of specific Council communication and end product results for <br />each group; desired open communication of all citizens with Councilmembers; the importance of <br />involving citizens in the decision-making process; encouraging continued service of current <br />committee members, while incorporating new participants; anticipated positive improvements to <br />the committee structure; future advertising for the Maintenance Facility Task Force; <br /> <br />Mr. Fritsinger again reviewed several options for staff involvement with committees. Those <br />were: <br /> <br />. <br /> <br />Little staff involvement; each committee working independently toward Council goals, <br />and requesting staff to provide research and support as needed <br />Staff prepares for each meeting, sets the agenda, and presents a work plan to the <br />committee <br /> <br />. <br /> <br />Mr. Fritsinger confirmed with Councilmembers and staff that previous discussions had provided <br />a consensus of flexibility as far as staff's involvement. Councilmembers again confirmed that <br />