CCP 08-09-1999 - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL - JULY 26, 1999 14 MOTION: Councilmember Aplikowski moved and Councilmember Malone seconded a motion to approve Pay Estimate #3 (Final Payment) for Infrastructure Technologies, Inc. of Brooklyn Park, Minnesota in the amount of $30,360.90. The motion carried unanimously (5-0). . F. Residential Water Meter Project, Award of Bid Mr. Stafford eXplained that the City Council had been aware of the need to replace most of the City's residential water meters as they are beyond their life expectancy. At the April 19, 1999, Council Worksession, the Public Works Director explained the different types of meters, specifically reading technology, which are available. The Council then authorized the Director to proceed with necessary steps for replacing the residential water meters with radio-read meters at an estimated cost of up to $570,000. At the May 24,1999 City Council meeting, the Public Works Director asked the Council to consider adding an alternate to the residential meter replacement Request for Proposals whereby the meter installers would also do a visual inspection of sump pump discharge connections. Staff believes that a large number of residential sump pump discharges may be illegally connected to the City's sewer system, adding clean ground water to the sewer system. The City Council agreed to add the alternate to the Request for Proposals. Costs for the inspection alternate were estimated to add $23,500 to the meter replacement project. Mr. Stafford indicated that this inspection work is not unique and has been done by other local communities. The Public Works Director drafted specifications for the Base Bid which included replacement of all the residential meters ten years old or older and upgrading the newer meters with radio-read transponders, compatible with the City's industrial/commercial radio-read equipment. This bid covered only the area south of the Sault Saint Marie railroad tracks, which includes approximately 1,000 residences. This work is to be accomplished in 1999-2000. . As Alternate A, the bid also included the same replacement specifications as the Base Bid, except it covered the remaining portion of Arden Hills laying north of the Sault Saint Marie tracks, consisting of approximately 1,350 residences. This work would be accomplished in 2000-2001. As Alternate B, the bid included a sump pump discharge inspection, including filling out a form provided by the City, documenting the inspection and findings. Mr. Stafford stated that this work would save the City a significant amount of money and information must be provided to the residents explaining the importance of this work and why this work will be good for the entire City. The City of Arden Hills advertised a Request for Proposal and sent letters requesting proposals to the three major water meter vendors in the area. The proposals, with bids, were due and opened on Friday, June 10, 1999. All three local vendors attended the bid opening, however, only two vendors submitted proposals and bids. e