CCP 08-09-1999 - Laserfiche WebLink

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. e e ARDEN HILLS CITY COUNCIL - JULY 26, 1999 17 contract by the end of this week. He did expect that the City would receive the authority to award the contract in the near future. Mr. Fritsinger stated that Mr. Woodhouse had returned a call to him last Friday afternoon. At that time he had been out of the office, however, Mr. Post did speak with Mr. Woodhouse. He asked Mr. Post to summarize this conversation. Mr. Post stated that Mr. Woodhouse was not confident in providing a date certain for access to the property. Additionally, Mr. Woodhouse had felt that 90 days would be aggressive. In spite of this, Mr. Woodhouse had stated that he would continue working on the situation. Mayor Probst stated that one problem is the fact that the series of three documents require signatures beyond Mr. Woodhouse's level and he does not have the ability to control the timing of these signatures. The indication had been that the first document could be ready this week. However, once Mr. Woodhouse signs off on this document, there are five other signatures that are required. Mr. Woodhouse had indicated that there would be additional leverage to having this accomplished once the legislation is passed. Mayor Probst reluctantly agreed that there would be no way of awarding the contract this week. He was not sure if adopting the Resolution to reject the bids would be an advantage or disadvantage. Councilmember Malone stated that adopting the Resolution would bring closure this issue and would also allow the City to extend its appreciation to the Contractors who had submitted bids. MOTION: Councilmember Malone moved and Councilmember Larson seconded a motion to adopt Resolution #99-22, formally rejecting the bids for the new City Hall construction project, and that the City extend its appreciation to Rochon Corporation. Councilmember Larson asked, if it may be 90 days or more before the City gains access to the TCAAP property, is the City at a point where it should not expect construction to begin until spring of next year. Mayor Probst stated that this was correct. Councilmember Larson noted that the City would have to go out for bids on this project again once access is granted. Mayor Probst stated that the City should consider where the market is at that time and indicate to the Contractor that the project can begin when it is convenient and require a completion date. He noted that this would force the City into a third year of the lease for the current City Hall location, which will result in the expenditure of additional funds. Mr. Post stated that he had spoken with Mr. Mike Fix who had pointed out that there was the ongoing land transfer process occurring with the Minnesota National Guard. Mr. Fix indicated that there was a question in terms of, if the land transfer to the Guard is accomplished prior to the Congressional Bill passage, who would be the responsible party to convey the property to the City.