CCP 03-20-2000 - Laserfiche WebLink

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e e . CITY OF ARDEN HILLS MEMORANDUM DATE: March 15, 2000 TO: Joe Lynch, City Administrator ~ FROM: Terrance Post, City Accountant SUBJECT: Finance Department, 1999 Annual Report Backl!round The City of Arden Hills Finance Department consists of 2,5 full-time equivalent (FTE) employees. The employees, and their primary responsibilities, include the following: 1. Terrance Post City AccolUltant . Financial reporting, budget process . Cash management, treasury function . Assist City Administrator on various projects . Supervise other Finance Department employees 2. Sandv Berres, Senior Accounting Clerk . payroll, payroll tax reporting . Accounts payable . Assist City Accountant on various projects 3. Celine Svfko, Intermediate Accounting Clerk (.5 FTE) . Daily cash receipts, accounts receivable . Utility system maintenance . Bank reconciliations From a salary allocation standpoint, it should be noted that 1.175 FTE is funded by the utility funds. The department essentially acts as an internal service department for other City employees, although there is heavy customer contact supporting the utility system (particularly final billings) and the Pavement Management Program (special assessment administration). 1999 Accomulishments Aside from the actions of getting vendor and payroll claims, receivables management, and financial reporting accomplished in a timely and accurate manner; 1999 is probably remembered more for major projects that did not move forward - road reconstruction (West Round Lake Road, Phase II), City Hall construction (delays in obtaining legal access to the Sunfish Lake site), and the residential water meter replacement program (this moved from a 1999/2000 project to entirely a 2000 project),