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<br />Document Introduction
<br />
<br />This document will explain in detail the currently recommended expenses related to the
<br />audio/visual system for the City of Arden Hills Council Chambers. While this document
<br />is modular, the system is not. Removing one of the budget figures will have drastic
<br />effects on the total system design as all of these components work together schematically
<br />for a complete and operational system.
<br />
<br />Value engineering can be accomplished using this document as a general guide for the
<br />cost of each major component. However, eliminating any component within this
<br />document will require additional design work for a complete and operational system.
<br />
<br />Electronic Interiors has suggested that the quality of the equipment purchased not be
<br />compromised. It is recommended that the City purchase less equipment (eliminating
<br />features) rather than sacrificing quality in order to obtain more features.
<br />
<br />Project History
<br />
<br />Electronic Interiors began this project with input from the Council Subcommittee and
<br />Brian Fritsinger. The ''Electronic Media Technology Upgrade Reco=endatioDS and
<br />Planning Report" dated November 12, 1998 was created from this information. This
<br />report was based on several meetings and a tour of other facilities in 1he metro area. The
<br />report included a Preliminary Budget Estimate section where the estimated budget was
<br />broken into several systexn sections totaling $234,550.
<br />
<br />This estimate was higher than the City would like to pursue and without negotiating
<br />system performance (luxury items only), Electronic Interiors has revised the system 1hat
<br />the budget estimate is based on to approximately $180,00. This was accomplished by
<br />designing the system to define all of the individual components that are needed. After
<br />this effort, the City had a new direction to budget between $90,000 and $120,000.
<br />Cutting system performance quality, and user-friendly items pl'Oduced a new design of
<br />$119,00, without cutting features desired in the original design. Dickson Stewart
<br />presented to the Council the document explaining the budget cuts and the reduction of the
<br />system.
<br />
<br />Electronic Interiors has now been requested to revise the budget and design by adding
<br />components to the previous budget of $119,000 to obtain the new budget goal of
<br />$175,000. The following is an assemblage of the sub-system costs, with brief
<br />explanations of each system,
<br />
<br />Electronic Interiors, Inc
<br />
<br />1
<br />DRAFT
<br />S~OI~31NI JINO~lJ3l3
<br />
<br />May 9,1999
<br />
<br />ZI/S'd 9t29'oN
<br />
<br />~dSS:ZI OOOZ 'sz.unr
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