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<br />. <br /> <br />. <br /> <br />. <br /> <br />CITY OF ARDEN HILLS <br /> <br />MEMORANDUM <br /> <br />DATE: <br /> <br />August 11, 2000 <br /> <br />TO: <br /> <br />Mayor and City Councilmembers ,,' .~ <br /> <br />Joe Lynch, City Administrator .Jt14 <br /> <br />FROM: <br /> <br />SUBJECT: <br /> <br />Award of Construction Bid, City Hall Facility <br /> <br />Backl!:round <br />At the July 10, 2000 City Council meeting, you heard a request to consider choosing the <br />alternates proposed in the bid for the construction of the new City Hall. At that time, you chose <br />to decide on the alternates proposed, but did not award the bid for the new City Hall project. <br />Upon legal advice, and due to personal concerns, the City Hall bid was put on hold until such <br />time as confirmation could be given indicating that the City had either Fee Title to the property, <br />or Right-of-Entry given by the Department of the Army (DoA) to begin construction activities, <br /> <br />Staff indicated, in a Non-Agenda item, that we had been in contact with the Secretary of the <br />Army, who indicated that they would give the City Right of Early Entry upon receipt of <br />identification of activities that would occur on the property, short of construction of the building <br />foundation. A copy of the E-mail that was sent to the Secretary of the Army is enclosed for your <br />review and information, as well you can see the correspondence back from the Secretary ofthe <br />Army, indicating that he would process the request as promptly as possible, and anticipated a <br />response back by your July 31" City Council meeting. <br /> <br />Among other concerns were the fact that the contractor would hold the City responsible for <br />additional costs if they had to mobilize to the site, and then could not begin construction due to <br />the fact that the City did not own the property. Enclosed within is a copy of a letter from the <br />contractor, identifying the activities that they would embark upon if given access to the site, <br />including a prorated share of mobilization. Also, a letter from Architectural Alliance indicated <br />their support of a partial Notice to Proceed for the contractor to begin these activities. During the <br />course of the conversation with the architect and the proposed contractor, it was indicated that <br />the contract indicates that the owner has the right and the ability to end construction for any <br />reasonable purpose, at any time. Also, ifthe City chooses to take this action, the work that has <br />been done up to that point, would be calculated and billed to the City, including the mobilization <br />costs, <br />