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<br />tit <br /> <br />e <br /> <br />e <br /> <br />~;X:fi I F?I r c J) <br /> <br />Arden Hills Website Task Force <br />Minutes - June 20, 2000 <br /> <br />1. <br /> <br />Called to Order: 7:10p by Chair Craig wilson. <br />task force members Roger Aiken (Tom MacCallum <br />were unable to attend); Jennifer Chaput, city <br />staff liaison; Lois Rem! council liaison. <br /> <br />Attending were: <br />and Joe Turgeon <br />planner and <br /> <br />2. The group went over the draft report and felt it was <br />essentially ready to submit to Council as a memorandum with <br />request to Council for recommendation to proceed or not. <br /> <br />3. One item to expand in the report was to address cost concerns. <br />The group agreed to check with other cities for comparative <br />information. Questions to ask include: cost and time to <br />create the website; cost and time to maintain; annual cost for <br />content preparation; users statistics, if available; and <br />cost/benefits-actual or perceived. <br /> <br />4. Once this information is gathered, the question is how and <br />when to bring a report to the Council. The group agreed to <br />request time at an upcoming worksession to present its report <br />and answer questions from council and staff. <br /> <br />5. <br /> <br />Additional comments had been collected from other city <br />committees and staff, as well as staff at other cities. These <br />focussed on the amount of time a website saved staff and <br />residents from having to communicate standard information by <br />telephone, letter, fax, visit to City Hall, etc. With a <br />website, many standard information pieces and forms can be <br />assessed by anyone at any time. Postage and printing costs <br />can also be reduced by website availability of these items. <br /> <br />6. possible times for the next meeting were mid to late July and <br />again in mid to late August. The group hoped to have presented <br />its report to Council before it would meet again so that the <br />next meeting could be a discussion of Council reaction to the <br />report and request for recommendatons. <br /> <br />Adjourn: 8:50p. <br />