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D',; 1 ',: '~{" r iLT /.., ,.~ r, l"Wl!.~ . ~ . 12 ARDEN HILLS CITY COUNCIL - October 10,2000 1. Approval of Quit Claim Deed between Departmcnt of Army and the City, substantially in thc form prescnted, subject to non-substantial changes being approved by thc City Attorney aud City Administrator; and Authorize the Mayor and City Administrator to Execute all necessary Documentation . Mr. Lynch stated the Quit Claim Deed was forwarded to City stafffor revicw by the Council. He added it was requested that the document be returned with suggestcd amendments which the- Department of the Army mayor may not take into account. He noted that a signed document would be returned to thc City to be signed by the Mayor and recorded with the County. Mayor Probst statcd hc is a firm advocate of all items on the agenda related to the new City Hall facility. He expressed his conccm that the Council was being given the opportunity to revicw thc Quit Claim document. He urgcd the Council to act affirmatively on all three items. Councilmember Larson asked whcthcr the Quit Claim Deed has amendments. Mr. Filla stated a change in the second paragraph of the first page refcrs to "Exhibit A". He added he would recommend that "Exhibit A" be rccordcd along with the deed. He noted this would define the document in more detail. He stated he is unsure whether the National Guard would go along with that. Mr. Filla stated, with regard to the easements on the second page of the Quit Claim Deed, that they covcr a larger area than the location of the utilities. Hc added he spoke with a representative ofBRW who advised that the actual utilities are all located within the Highway 96 right-of-way, . and therefore should not be a problem. Mr. Filla stated that the City may wish to approach the utilities companies after the deed is recorded to advise that blanket easements will not be neccssary over sections of the land. He added this will not be a problem with regard to construction of the facility. Council member Rem requested clarification with regard to thc timelines included in the Quit Claim Deed. Mr. Filla stated that all documents listed in the deed are documents ofrecord and can be obtained from Ramsey County to determine what length of time they exist. He added he would advise that the other agreements involving the City is recorded as they expire automatically by their terms. Mr. Lynch stated that it would be in the utility company's intcrcst to approach the property owner at this timc to roll the easement over for another period of time. Mr. Filla stated he was surprised that the casement is not perpetual, adding this is probably the case because it was acquired from the Army. Councilmember Rcm, with regard to joint office space, whcther the five-year period is the longest they will be allowed a presence in the building. Mr. Lynch stated that the five-year period could be extended. He added the City has the right to give notice of termination but no sooner than five ycars from now. .