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. e . ARDEN HILLS CITY COUNCIL - DECEMBER 11,2000 15 "t1"" I' ~ COUNCIL COMMENTS AND COMMITTEE ACTIVITY REPORTS On behalf of the Parks, Trails and Recreation Committee, Councilmember Grant expressed their appreciation for approval of and funding the Comprehensive Park and Recreation Plan and awarding ofthat project to Ingraham & Associates. Councilmember Larson reported on action taken at the last Planning Commission meeting. Councilmember Aplikowski commented on her attendance at the staffi'public celebration and reported she was asked by many to thank the Council for the Christmas gifts which were most appreciated. Councilmember Aplikowski asked staff to draft a letter of appreciation to the retiring Coalition for Healthy Youth Chair Timothy Thompson for his work with that coalition. She also noted the great contribution of Thomas House, Ruth Fingerson, and Ady Wickstrom and stated she wanted to publicly thank them for their time and effort. She commented that the Coalition may not continue once the Chair retires since other groups have taken over those responsibilities. Councilmember Aplikowski stated she would like to keep the logo discussion on the agenda for December 18th so it can be moved forward for the new year. Councilmember Aplikowski raised the issue of the Surface Water Management Plan and recommendation to have BR W withdraw as a candidate for this project and write the scope of services. Mayor Probst noted that someone with expertise is needed to draft the request and assure its accuracy. He stated he is comfortable with staffs recommendation. Mr. Lynch stated staff discussed this issue and some of the same concerns were raised about losing a potential service provider who knows Arden Hills best and may be able to develop a plan in the shortest amount of time. He noted the benefit to be gained with BR W writing the scope of services is to get the best price on the contract. He noted the other two applicants are widely known and have done a lot of municipal work in other cities. Councilmember Grant stated he has no objection as long as there is an adequate number of bidders. He agreed the best use ofBRW may be to write the scope of services. Mr. Lynch stated staff discussed the possibility of going to other engineering firms who did not respond. However, the RFQ was sent to ten to twelve firms and only three responded so it was felt to be fair to invite responses from those three responders. Councilmember Larson stated he is comfortable with staff's proposal and believes it would be a good use of BR W' s expertise to layout the scope of services and negotiate something with the two other firms. He suggested a larger issue is what the Council sees within the scope of services with the City Engineer and what services are not within the scope of services.