CCP 03-12-2001 - Laserfiche WebLink

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e CITY OF ARDEN HILLS MEMORANDUM DATE: February 28, 2001 TO: Joe Lynch; City Administrator FROM: Thomas J. Moore; Parks & Recreation Director -r:~. M . SUBJECT: Replacement of the Sampson Park Playstructure Backl!round The existing playstructure at Sampson Park was installed in the SUllllller of 1986. It is a wooden and steel structure that is showing it's age. The wood is in poor condition and the steel is rusting. In addition the safety box area is filled with pea gravel, which does not meet the safety code. . Budl!et The 2001 Capital Improvement Plan Budget for the replacement ofthe Sampson Park playstructure is $15, 000.00. The proposed replacement structure is a Tot's Choice play systern from Miracle Recreation. The cost of the new playstructure is $7,000.00. Installation will cost $1,800.00. The building and excavation of a new safety box, filled with Gerick Wood Fiber will cost $2,675.00. The final total cost, including Sales Tax is $11,930.00. This project will come in $3,070.00 under budget. The cost breakdown is listed below. . Tot's Choice playstructure . Excavation & Installation . Gerick Wood Fiber to a depth of 12" . Safety box treated wood Timbers . Sales Tax $7,000.00 $1,800.00 $1,300.00 $1,075.00 $ 455.00 Notification Process On February 12,2001, Staff mailed out 300 letters to the residents of the Sampson Park neighborhood. A sample of the letter is attached. Staff received a total of four phone calls, all of which were in support of the project. Parks. Trails and Recreation Committee (PTRC) Recommendation At the February 27,2001 PTRC meeting, the Committee voted unanimously to present the bid from Miracle Recreation to Council for approval. . Staff Recommendation Staff recommends that the City Council authorize the replacement of the Sampson Park playstructure at a cost not to exceed $11,930.00.