CCP 01-14-2002 - Laserfiche WebLink

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, Letter to Ramsey County Board of Commissioners January 14, 2002 Page 3 of 4 . Building Use and Access Given the potential for cooperative facility planning, the City would like to clarify expectations with regard to use and access of the facility. While many things still need to be defined, the City would encourage the County to be flexible on the availability and use of the facility. As a partner, the City would anticipate full access to the site and buildings in accordance with any and all agreed upon security and safety procedures. In appropriate circumstances, we would also anticipate that collocation of facilities would also provide a basis for cooperative exchange for services that are otherwise not provided. Financial Considerations As potential partners, both the City and the County need to clearly define their expectations of one another particularly as it relates to project financing. Of course, it goes without saying that both City and County costs need to be clearly identified as early as possible. Adhering to a clearly established time frame and schedule for project financing, payments, changes, and collections will ensure that the project proceeds in an efficient manner. . It is also important for the County to be willing to work within the confines of municipal finance. Currently, municipalities are statutorily prohibited from using the Design/Build process for constructing buildings. This will need to be taken into consideration as the project and project financing are further refined. As an indication of our interest and commitment to the project, the City Council has also agreed that we would like to financially participate in the pre-design process. Summary With thoughtful consideration given to planning, design, the process, and financing of the Ramsey County Public Works facility, we are certain that a project can be developed that is mutually beneficial to all involved. Please feel free to contact City Administrator Joe Lynch at 651-634-5120, or bye-mail at ioe.lvnch@cLarden-hills.mn.us as project planning begins to take place. For your reference, the City will be establishing a Public Works Facility Task Force to address the project particularly as it relates to Arden Hills' involvement and facility needs. We would be happy to meet with the Board if there are additional questions and issues that need to be addressed. Once again, we look forward to the planning, construction, and completion of a successful project. Thank you for your time and consideration. .