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<br />City Hall Meeting Room Rental and Related Fees Policy <br />January 23,2002 <br />Pagc 2 <br /> <br />. <br /> <br />. Special charge for use of the City Council Chambers - Due to the extent of improvements <br />and the cost of the audio visual equipment it may be appropriate to charge for use of the <br />City Council Chambers. The following fees would apply to all but Arden Hills <br />governnlent, related government groups, and Minnesota Army National Guard groups. <br /> <br />o $50.00 fee plus $10.00 per hour for each additional portion of an hour over four <br />hours <br /> <br />. $100 damage deposit per room use (refunded upon approval by staff). <br /> <br />Room Reservations <br />. Any group or individual must complete a room use application and pay the applicable <br />fees in advance. <br /> <br />. No long-term reservations. No group or individual would be able to reserve a space on a <br />consecutive basis for more than one quarter (3 months) during the calendar year without <br />an opportunity for any other individual or group to have access to that space. <br /> <br />. No more than four consecutive uses of a space without that space being made available <br />for others. For example: If an individual wanted to reserve a room for four Tuesdays in <br />March 2002, they would be able to reserve those four Tuesdays but the first date after the <br />fourth Tuesday the room would become available on a first come, first served basis for <br />reservation. If another group wanted to reserve a room for use on the first Monday of <br />each month they would be able to use it on three consecutive Mondays for a quarter <br />based upon the above mentioned long-term reservation policy. After the third, 1st <br />Monday of the quarter, the space would become available on a first come, first served <br />basis. <br /> <br />e <br /> <br />In this way no group or individual would be able to reserve a space for more than either four <br />consecutive uses or three months. <br /> <br />Other Policv Considerations <br />. Any group or individual must pay the actual cost for any lost security system card. <br /> <br />. Any group or individual has to pay any false alarm fees if their failure to activate/ <br />deactivate the alarm system results in a false alarm fee to the City of Arden Hills. <br /> <br />. All groups or individuals need to be properly insured or provide proof of proper <br />insurance, or be willing to sign a use waiver form. <br /> <br />e <br /> <br />. All groups or individuals will use the fi-ont door access only. <br />