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<br />Mr. Joseph Lynch <br />F'ebrual)' 6, 2002 <br />Page 2 of2 <br /> <br />e <br /> <br />INVOICE NUMBERING SYSTEM <br /> <br />Our accounting system is written specifically for our industl)', and is based on project numbers. <br /> <br />Unfortunately, this occasionally results in confusion by our clients, such as you have experienced, due to <br /> <br />having invoices for Basic Services and six separately invoiced Additional Services. Each project number <br /> <br /> <br />generates its own set of sequential invoices, beginning with 1. Therefore one must also reler to the project <br /> <br />number and project description, which is located on the invoice immediately below your address in order to <br /> <br />identify the charges associated with the particular effort. Please be assured that the City of Arden Hills has not <br /> <br /> <br />been double billed and that great care is taken by both our accounting staff, including a finn <br /> <br />Principalrrreasurer as well as the Principal-in-Charge (in this case, me) in the monthly billing process. <br /> <br />Although mistakes in any business could occur, in our case, we are proud to report they are extremely rare. <br /> <br />I have enclosed a historical summa!)' of invoices (including labor and reimbursable expenses) for Basic <br /> <br />Services and all of the six Additional Services entitled, . Accounts Receivable Ledger" for your reference. This <br /> <br /> <br />report will allow you to easily follow each project's invoice number sequencing. <br /> <br />I hope that this is helpful to you and the City Council. If you have any other questions, please feel free to <br /> <br />contact me at your earliest convenience. Thank you. <br /> <br />e <br /> <br />Sincerely, <br /> <br />(44 <br /> <br /> <br />PETER VESTERHOLT, AlA <br />Principal <br /> <br />c: Ellsworth <br />File <br /> <br />e <br />