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CCP 05-13-2002
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CCP 05-13-2002
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<br />City of Arden Hills Personnel Policy <br /> <br />Effective June 29, 2002 <br /> <br />inappropriate contents. If in doubt about the appropriateness of forwarding a given piece of <br />mail, check with the originator for guidance. . <br /> <br />When sending an e-mail requiring "action," be sure to indicate which mail recipient(s) is/ are <br /> <br />to take action. <br /> <br />Do not "say" anything in an e-mail message that could prove embarrassing or compromising <br />to you, the City, or others. Each employee is responsible for the content of all text, audio, or <br />images they transmit. <br /> <br />Avoid potentially contentious exchanges through e-mail. <br /> <br />Confidential and sensitive information such as performance reviews, disciplinary and/or <br />corrective actions, attorney-client privileged information, personnel information, private data <br />as outlined in the Minnesota Government Data Practices Act, and health or medical <br />information should not be communicated via e-mail. <br /> <br />Communications which would be inappropriate under other City policies are equally <br />unacceptable if delivered via electronic communication. These communications may include, <br />but are not limited to, harassing or discriminatory comments, breaches of confidentiality, and <br />insubordinate statements. <br /> <br />. <br /> <br />Use your common sense in determining when to use e-mail, in what is said, and to whom. <br />Remember that electronic communication is not private and the City reserves the right to <br />monitor and review all communications originating from or entering its computer systems. <br /> <br />Security and Virus Protection <br />E-mail and/ or internet access may utilize passwords for security; however employees should <br />be aware that the reliability of such tools for maintaining confidentiality cannot be <br />guaranteed. Additionally, all passwords must be made known to the City through the <br />Director of Administration, and passwords not known to the City shall not be used. <br /> <br />To prevent computer viruses from being transmitted through the system, employees are not <br />permitted to download or install any software onto their computers or any drives in those <br />computers. When downloading a flie or opening an e-mail attachment, users must scan all <br />materials with City provided virus protection software. Additional consideration of policies <br />and communications from the City's network administrator should also be used in <br />determining how to handle potentially damaging e-mail or flies. <br /> <br />Other Technology Issues <br />Beyond the use of internet and e-mail, there are several other issues to consider when . <br />utilizing City-owned technology, including personal computer and network usage. <br /> <br />55 <br />
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