CCP 10-28-2002 - Laserfiche WebLink

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. . . ~ ~~HILLS MEMORANDUM DATE: Agenda Item S.A October 18, 2002 TO: Mayor and City Council FROM: Joe Lynch, City Administrato SUBJECT: New Contract for Landscaping of City Hall Property cc: Dave Scherbel, Building Official Thomas J. Moore, Director of Operations and Maintenance Terry Post, City Accountant ENCLOSURE: Minnesota Native Landscapes Bid Damon Farber Associates Transmittal Letter with Margolis Company Bid Backl!:round As communicated previously, the original contactor did not supply the correct amount, type, or proper maintenance for the landscaping in conjunction with the construction of the new City Hall building. The contractor was given a deadline in which to correct all landscaping issues and supply the necessary documentation or the City indicated it would hire a different contractor to fulfill the contract. The previous contractor did not meet that deadline and the City has obtained two bids to finish the landscaping at City Hall per the original contract. There are two parts to the landscaping contract, one has to deal with native grasses and wild flower establishment and the other part has to deal with landscape items such as the coniferous trees, choke berry plants, proper drainage on the east side of the parking lot, etc. The City obtained a quote from Margolis Company to supply the landscape materials and labor necessary to complete the original contract. Staff has enclosed a copy of the transmittal from Damon Farber Associates which includes the bid from Margolis for the completion of the contract. The first page of the attachment contains punch list items from the September 9,2002, punch list given to the previous contractor. That list is continued on Page 2. Also included on Page are three additional improvement items for Council consideration. The landscape architect is recommending consideration of all three items. City staff has indicated agreement with Items #1 and #3. These can be completed before winter. Staff would recommend waiting until the spring of2003 for consideration of Item #2. The total amount of the contract, including all three additional improvement items, is $16,962. The other portion of the landscaping contract deals with the reestablishment of native grasses and wild flowers as part of the City of Arden Hills landscape plan. The native grass and wild flower plantings are mainly in the northwest portion of the property (directly behind City Hall, to the