CCP 03-17-2003 - Laserfiche WebLink

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. . e ~ ~HILLS MEMORANDUM Date: March 13,2003 Agenda Item No. 4.A To: Mayor and City Council From: Lois Rem and Brenda Holden, Council Members ~W Subject: Executive Search Firms RFP Reviews and Recommendation for Hire Backl!round: At the March 10, 2003, regular council meeting, the council requested that we review the ten proposals received in response to the city's request sent to thirteen executive search firms. The purpose was to select three compaoies that would be interviewed at the March 17, 2003, work session so we could make our final selection at the March 31, 2003 regular council meeting, Process: Prior to the March 10,2003, meeting, we had each read the proposals separately and made notes aod rankings based on the criteria listed in Section V of the city's request, We met on March 12, 2003, to compare our individual notes, refine our rationale, and determine what our recommendation would be to the council. At that time we also discussed comments we had received from several cities contacted as references for various firms, One of the questions we asked was whether interviewing the search firms had been a helpful exercise, Responses were mixed, even from cities that had handled these hires both ways. Based on our desire to maintain a short time line for hiring a new administrator aod the fact that several firms indicate in their proposals that a meeting on March 17 would be difficult or not possible, we are comfortable recommending to Council that interviewing search firms is not crucial to the process, that reliance on the contents of their proposals and responses to multiple reference checks gives us sufficient basis to make a recommendation for hire, Recommendation: Based on the results of this process, we strongly recommend that the city hire PDI (Personnel Decisions International). The two other firms that rank as possibilities are Springsted and P AA (Public Administration Associates). If the Council prefers interviewing these firms, we believe there is still time to do this before making a formal decision on March 31, 2003.