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<br />. the purpose and intended use of the requested data, <br /> <br />. <br /> <br />. whether the individual may refuse or is legally required to supply the requested data, <br /> <br />. any known consequences from supplying or refusing to supply the information, and <br /> <br />. the identity of other persons or entities authorized by state or federal law to receive the <br />data, <br /> <br />A Tennessen warning is not required when an individual is requested to supply investigative <br />data to a law enforcement officer. <br /> <br />A Tennessen warning may be on a separate form or may be incorporated into the form which <br />requests the private or confidential data. See attached Exhibit 7. <br /> <br />VII. Challenge to Data Accuracy. <br /> <br />An individual who is the subject of pUblic or private data may contest the accuracy or <br />completeness of that data maintained by the City, The individual must notify the City's <br />responsible authority in writing describing the nature of the disagreement. Within 30 days, <br />the responsible authority or designee must respond and either (1) correct the data found to <br />be inaccurate or incomplete and attempt to notify past recipients of inaccurate or incomplete <br />data, including recipients named by the individual, or (2) notify the individual that the <br />authority believes the data to be correct. . <br /> <br />An individual who is dissatisfied with the responsible authority's action may appeal to the <br />Commissioner of the Minnesota Department of Administration, using the contested case <br />procedures under Minnesota Statutes Chapter 14. The responsible authority will correct any <br />data if so ordered by the Commissioner. <br /> <br />VIII. Data Protection. <br /> <br />A. Accuracy and Currency of Data. <br /> <br />All employees will be requested, and given appropriate forms, to provide updated personal <br />information to the appropriate supervisor, City Clerk, or Finance Director, which is <br />necessary for tax, insurance, emergency notification, and other personnel purposes. Other <br />people who provide private or confidential information will also be encouraged to provide <br />updated information when appropriate, <br /> <br />Department heads should periodically review forms used to collect data on individuals to <br />delete items that are not necessary and to clarify items that may be ambiguous. <br /> <br />All records must be disposed of according to the City's records retention schedule. <br /> <br />B. Data Safeguards. <br /> <br />. <br /> <br />Private and confidential information will be stored in files or databases which are not <br /> <br />8 <br />