CCP 11-17-2003 - Laserfiche WebLink

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T T ~~~~~I . November 12,2003 Page 2 of2 3. The fire contract was incorrectly incorporated into the original proposed budget. Previously, it was included at $204,000. The actual proposed contract amount is $219,376. with the increase being attributable to the hiring of a full time Fire Chief. 4. Adjustments to the 2004 Capital Improvement Program include the following: a. Administration and Technology: Based on a revised estimate, costs associated with implementing the document imaging system decreased by $5,000. b. Administration and Technology: Due to a delay in executing the maintenance facility agreement we will make three of four payments for the facility in 2004. The previous budget contemplated two payments in 2004. As such, the 2004 cost has increased from $1,193,758 to $1,790,636. c. Infrastructure: Acquiring the expandable safety trench box has been eliminated. This was stolen and replaced in 2003. d. Infrastructure: The cost for reconstructing the Edgewater neighborhood has been revised from $903,750 to $1,089,000 based on the cost estimate contained in the feasibility report. e. Infrastructure: Since the County will not be reconstructing Lexington Avenue in 2004, installing a water cross connect to Shoreview has been postponed to 2005. f. Infrastructure: Based on recent project experience, costs associated with sewer . line testing, sealing, and rehabilitation have been increased from $80,000 in the previous proposed budget to $100,000 in the current proposed budget. g. Parks and Trails: Expenses associated with the Cleveland Avenue trail extension have been increased by $5,000 based on a revised engineering estimate. 5. Based on the various additions and deletions, the operating transfer from the General Fund to the Municipal Land and Buildings Fund changed from $91,778 to $90,938. 6. Audit fees increased by approximately 20% to account for a mandated "fraud in the financial statement" analysis. In addition, a spreadsheet projecting year end 2004 fund balances based on the proposed budget is also included for your review. Staff had also contemplated completing a rate analysis, but during the course of doing so we found that we would not have the appropriate information until our utility billing software was converted. Given the short timeline between the Work Session and Truth in Taxation Hearing, to the extent practical if the Council could forward questions requiring staff research and analysis to myself or Michelle prior to the Work Session it would be appreciated. Requested Action 1. Provided for discussion and/or direction \\Earth\Finance\Community Services Director\Budget\2004\11-12"'()3 Memo to Council RE Budget Discussion.doc .