CCP 03-15-2004 - Laserfiche WebLink

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. . ~ ~HILLS MEMORANDUM DATE: Agenda Item 2.F. March 11, 2004 TO: Mayor and Council Michelle Wolfe, City Administrator Aaron Parrish, Assistant City Administrator @ FROM: SUBJECT: Administrative Issues i. Council Meeting Agendas ii. Work Session Minutes ENCLOSURES: Sample Agenda BACKGROUND Council Meeting Agendas To better manage the agenda, staff would request that individual departments not be listed on the regular City Council meeting agendas and that an "Unfinished and New Business" section be added. This will allow for better agenda management and agenda item placement. Items that are anticipated to have higher levels of public interest and/or outside parties attending could be placed on the agenda first to maximize their time. An example of how the March 8, 2004 could have been structured under this fonnat is attached for your review. Work Session Minutes In the past, the Deputy Clerk has taken minutes for Council Work Sessions. With the restructuring of positions, staff wanted to take the opportunity to evaluate Work Session minutes. In particular, given the fact that I tend to have a fair number of Work Session agenda items, taking minutes at the meeting and compiling them after the meeting presents a challenge. In addition, the Council on various occasions has had discussions on the level of detail preferred for Work Session minutes. Internally generated minutes are generally not as detailed as those provided by a recording secretary. If the Council would like to have a recording secretary take minutes for the Work Session, it would cost approximately $300 per Work Session, or $3,600 annually. This assumes a 4.5 hour meeting. REQUESTED ACTION 1. Provide direction on the Council agenda fonnat 2. Provide direction on work session minutes . \\Earth\Admin\Deputy Clerk\Memo's 2004\03.}o.04 Memo to Council RE Work Session Minutes.doc