CCP 04-19-2004 - Laserfiche WebLink

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. . . Public expenditures for appropriate Arden Hills employee recognition programs serve a public purpose because fonnally recognizing employees who make signifieant eontributions and demonstrate their commitment during the performanee of their duties result in higher morale and productivity among all Arden Hills employees, and therefore help the City to fulfill its responsibilities efficiently and more cost effectively. Public expenditures for food and refreshments associated with official Arden Hills functions serve a public purpose when the provision of food or refreshments is an integral part of an official Arden Hills funetion and the provision of food or refreshment is necessary to ensure meaningful participation by the participants, Publie expenditures for appropriate community and eustomer outreach and similar activities serve a public purpose when those expenditures are neeessary for Arden Hills to ensure the efficient operation of its programs/services, promote the availability and use of City resources, and promote coordinated, cooperative plmming activities among and between the public and the private sectors, SPECIFIC PROGRAMS AND EXPENDITURES Every City of Arden Hills expenditure must be valid based upon the public purpose for which it is purchased. The following items are deemed to meet the City Council definition of public purpose expenditures. MEETING FOOD/MEALS The City Couneil recognizes that situations in which City business needs to be discussed can and do occur during meal hours (i,e, luncheon meetings, Work Sessions, etc), In addition, there are public and employee meetings and events in which reasonable refreshments may add to the success of the meeting and/or event and create a more productive work force. The following items are deemed to mect the Council definition of publie purpose expenditures in regards to food and meals, . Meals and refreshments are allowed at City meetings and events that have a purpose of discussing City issues. These meetings would normally have a pre-planned agenda. . Meals and refreshments are allowed at employee meetings and events that have a purpose of discussing City issues or are a part of an employee training. These meetings would also normally have a pre-planned agenda, (Example includes the all- employee meetings.) These meetings eould include new employee receptions to introduee new employees to existing employees, provide an orientation to the City, and promote teamwork and cooperation. This does not include routine staff meetings. . Meals and refreslmlents are allowed when they are part of a breakfast/lunch/dinner meeting for official city business when it is the only praetical time to meet. Usually these meals involve meeting with City Council members, Committee/Commission members, or local business/fraternal organizations, Payment for fees relating to a special event may also be allowed where approved by the City Administrator and