CCP 06-21-2004 - Laserfiche WebLink

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c. Supply support material including, but not limited to, name badges, City maps, typewriters, accommodations list, and information in general. Prepare and present audio visual presentations to groups to attract visitors to the City. Distribute brochures, maps, and guides of the City to potential visitors and meeting planners. Provide representation at trade shows, conventions, and exhibits to attract new visitors to the City. Promote the City as a convention center for Minnesota by regional and statewide advertising of the City's hospitality industry and attractions, including the Shoreview Community Center featuring the Tropics Indoor Waterpark. d. e. f g. 3. Charges. Basic services provided pursuant to Paragraph 2 of this Agreement shall be without charge to the person or organization utilizing said services unless authorized by contractual agreement or action of the Bureau Board of Directors. 4. Budget. The Bureau shall submit its annual budget for review by the City Council on or before the first day of October of the year preceding the effective date of the budget. Such budget shall detail specifically the uses to which monies received shall be spent to provide the services described in Paragraph 2 of this Agreement. It is understood between the parties that the actual revenues being generated under Paragraph 5 may vary from the amount anticipated in the budget. For this reason it is agreed that the budget may be modified without prior consent of the City Council, providing that any adjustments shall be made by a two-thirds (2/3) vote of the Bureau Board of Directors. Notwithstanding any other language to the contrary the Bureau shall not expend any sums beyond its revenue. 5. Funding. On the 15th day of each month, the City shall remit to the Bureau, for funding of the Bureau, 95% of the lodging tax payments received by the City, less refunds, in the preceding month during the term of this Agreement. 6. Verification of Expenditures. The Bureau will provide the City a copy of the Bureau's monthly financial statements, showing monthly, year to date, and budget figures, properly itemized and verified by the Director of the Bureau. The Finance Director of the City shall have the right of access to the books and records of the Bureau at any time during normal business hours to audit any item of revenue or expenditure. 2 . . .