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<br />.. <br /> <br />experience in the specific area, past experience with the City, overall quality of work, <br />and in emergency situations. <br /> <br />. <br /> <br />Exception to this policy may be made in order to maintain continuity of services, their <br />in-depth knowledge of the City's operations or systems, the uniquencss of the services <br />offered, and in emergency situations. Examples include, but not limited to: Auditing <br />Services, Financial Services, Engineering Services, Legal Services, Maintenance <br />Contracts, Building Maintenance, Architectural Services, and other similar services. <br />Exception can also be made if the project requires unique skills or if bids cannot be <br />obtained due to lack of interest from the vendors. It is the responsibility of the <br />department head to document thc rationale for the vendor selection, particularly when <br />thc lowest bid is not accepted and/or if a bid was only received or obtained from one <br />vendor. <br /> <br />Svendinll Not Relluirinll Council Action <br /> <br />AUTHORIZATION LIMITS <br /> <br />Individual <br /> <br />S Limit - Budgeted <br /> <br />$ Limit - Unbudgeted <br /> <br />City Administrator <br />Finance Director/Treasurer <br />Director of Operations and Management <br />Community Dcvelopmcnt Director <br /> <br />up to $ 7,500 <br />up to $ 5,000 <br />up to $ 2,500 <br />up to $ 2,500 <br /> <br />up to $ 5,000 <br />up to $ 2,500 <br />up to $ 1,000 <br />up to $ 1,000 <br /> <br />. <br /> <br />Note: All payments in excess of$7,500 must be approved by the City Council, unless the <br />project, in aggregate, was prcviously approved by the City Council. The department <br />director, along with the concurrence of the Finance Director, may delegate signature <br />authority to another individual in their department for a set dollar amount, which should <br />be significantly lower than their own signing authority. This authority must be in writing <br />and be kept in the Finance Department. <br /> <br />Items not requiring Council authorization prior to payment, but is part of the approved <br />budget and over the authorization limits as described above: <br /> <br />. Payroll and payroll related paymcnts <br />. Employee Expense reimbursements <br />. Insurance Premiums <br />. Routine Operations (utilities, supplies, cleaning services, etc.) <br />. Items that were previously approved by the Council. <br />. Emergency paymcnts or other payments to avoid late fees or interest charges. <br /> <br />I. Financc will process payments on a weekly basis. Payments that do not <br />require Council authorization will be issued on Fridays. <br /> <br />e <br /> <br />Purchasing Policy <br />M. Siddiqui, 7/21/04 <br /> <br />2 <br />