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. ARDEN HILLS CITY COUNCIL WORKSESSION JULY 19,2004 2 " and length. He indicated that he did not find any consistency in authorization dollar limits. He used his best judgment to arrive at the limits. . Mayor Aplikowski asked ifthere was any difference between policies under City Managers vs. City Administrators. Mr. Siddiqui responded that he didn't really see any patterns. He noted that the limits in the draft were open for discussion. Councilmember Holden indicated some discomfort with the proposed dollar limits. She proposed that Department Heads be authorized to $3500 for budgeted items and S 1500 for non- budgeted items. Cowlcilmember Grant suggested $2500 for budgctcd items and $1000 for non- budgeted items. He also asked how this would apply to "miscellaneous" line items in the budget. Mr. Siddiqui responded that typically there are some funds set asidc for miscellaneous purchases, but items purchased via those line items would be considcrcd "unbudgeted." Councilmember Rem indicated that she didn't have any specific questions about thc policy. She agreed with the concept of setting dollar limits differently for budgeted vs. unbudgctcd expenses. Mr. Clark qucstioned how escrow accounts would opcratc under this policy. Mr. Siddiqui indicated that in general, the same way as other expenditures. Generally, if something is in doubt, it would be treated under the "unbudgeted" guidelines. After further discussion the council reached consensus that they were comfortable with the proposed policy, Witll changes to the authorization limits as follows: . . Differentiate signing authority between budgeted vs. unbudgeted items as follows: Individual $ Limit - Budgeted S Limit - Unbudgeted City Administrator Finance Director/Treasurer Director of Operations and Management Community Development Director up to $ 7,500 up to $ 5,000 up to $ 2,500 up to $ 2,500 up to $ 5,000 up to $ 2,500 up to $ 1,000 up to $ 1,000 Overall, the Council was comfortable with the document and the requested changes as outlined above. 2.F. City Hall Landscapine Tom Moore made this presentation as a follow-up to a presentation he made at the Febmary 16, 2004 Work Session. Mr. Moore mentioned that five deciduous trees have died that are not under the wananty. He mentioned that the City will budget the replacement for this in 2005. He estimated the total cost to be $3,250. Mr. Moore also rcquested the Council for their fcedback about the "no-mow" grass around the . flag which has a growing wced problem. It was suggested that the City seek input and