CCP 11-15-2004 - Laserfiche WebLink

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CITY HALL MEETING ROOM RENTAL AND RELATED FEES POUCY Effective January 28, 2002 Room Reservations . .. group or individual must complete a room use "'lication and pay the applicable fees in advance. . No long-term reservations, No group or individual would be able to reserve a space on a consecutive basis for more than one quarter (3 months) during the calendar year without an opportunity for any other individual or group to have access to that space. . No more than four consecutive uses of a space without that space being made available for others. For examplc: If an individual wanted to rcserve a room for four Tuesdays in March 2005, they would be able to reserve those four Tuesdays, but the first date after the fourth Tuesday the room would become available on a first come, first served basis for reservation. If another group wanted to rese room for use on the first Monday of each month the . be able to use it on three consecutive Mondays for ~ based upon the above mentioned long-term reservatio policy. After the third, 1st Monday of the quarter, the space would become available on a fir~tc,Qme, tirst served basis. In this way no group or a space for more than either _nths. O~olic Consideration. . . . Seheduli contingent' u, to staff the bU'i the City reserves'" City Hall facilities. Any group or individuil" to indicate so in the usc fd for their own set up and clea to the original condition. If th om is not retumed to its original condition, and City staff must clean the room, a $100.00 damage deposit could be forfeited. . Any group using the facility must bc under competent adult supervision. Individuals undcr 18 years of age must have onc adult prcsent for evcry ten people using oiIIIIIIIie conference room. All groups of people that are _der the age of 18 must be accompanied by a supervisor when using the rest rooms or vending machincs at City HalJ. . . The organization or user group shall assume full responsibility for the group's duct and for any damage to the building or equipms ,City reserves the right to assign supervisory st ance personnel at an additional cost to th ed necessary. Any damage to facilit" t be reported immediately t ked to keep noise to a minimum d . gcs must be approved by r food containing red dye will KITCHEN USE AVAILABLE. 'ng rooms are asked to remember, when , to be considerate of other meeting and 'ness tha' may be occurring and to conduct themselves ofessional and respectful manner. ation ofthese policies may result in the denial of ture use of the meeting rooms. . Damage deposit will be refunded within 30 days upon approval by staff . The City Administrator is authorized to act in any case that is not covered by the rules and regulations of the City Hall meeting room policy. Liability The group, individual or organization using the conference room/community room shall agree to compensate the City of Arden Hillsfor all damages to facilities, equipment or other property owned by the City and to assume all liability for any personal injuries, includillg death caused by participants in the scheduled events. The permit holder will be responsible for reimbursement of damage, including those ill excess of the deposit. Applicant Signature Date