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<br />. <br /> <br />. <br /> <br />. <br /> <br />" <br /> <br />~ <br />~HILLS <br /> <br />MEMORANDUM <br /> <br />DATE: <br /> <br />Agenda Item 3.e. <br /> <br />April 20, 2005 <br /> <br />TO: <br /> <br />Honorable Mayor and City Council Members <br />Michelle Wolfe, City Administrator <br /> <br />~ <br />Schawn Johnson, Assistant to the City Administrator-? <br />Thomas J, Moore, Operations and Maintenance Director <br /> <br />FROM: <br /> <br />SUBJECT: <br /> <br />City Council Approval of the Proposed Tree Removal and Related <br />Services Contract Submitted by S&S Tree and Horticultural Specialist <br />Company <br /> <br />ENCLOSURES: <br /> <br />2005 Tree Removal Proposal.Bid Overview <br /> <br />Backl!round <br />In March, City staff advertised a request for proposal (RFP) for the removal of trees and stumps <br />in Arden Hills, City staff mailed out eighteen bid packets to area tree removal contractors. Five <br />of the bid packets were returned to City Hall with no forwarding address, The City also <br />advertised the tree removal RFP on the League of Minnesota Cities website, Shoreview.Arden <br />Hills Bulletin, and on the City's website. On March 315" the completed bid forms were due at <br />City Hall by 4:30 PM, The City received two potential bids for the tree removal contract One <br />of the bids that was submitted was incomplete, The bid did not have the required employee <br />compensation insurance, bond information, or bid signature that was required in the RFP. Also, <br />the bidder was only interested in the stump removal portion of the contract The City received <br />one bid that met all of the requirements set forth in the RFP, That bid was submitted by S&S <br />Tree Service, As noted in the 2005 Tree Removal Proposal-Bid Overview, the bids that the City <br />received were very comparable to the 2004 prices given to the City by S&S Tree Services, In <br />addition, the City also received price quotes rrom S&S Tree Service for the removal of private <br />trees, usage of large equipment/staff for storm related tree removal activities, and <br />professional/consultation services, <br /> <br />Recommendation <br />Staff recommends that City Council award the contract to S&S Tree Services for tree removal <br />and related services from April 1, 2005 to April I, 2006, <br /> <br />\\Earlh\Admin\Assistant City Administrator\Memo's and Letters\2005\S&S Tree Contract-CC Memo,DOC <br />