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<br />\ <br /> <br />~ <br />/],\~HILLS <br /> <br />MEMORANDUM <br /> <br />. <br /> <br />DATE: <br /> <br />May 23,2005 <br /> <br />Agenda Item: 6.E <br /> <br />TO: Honorable Mayor and City Council <br /> <br />FROM: Murtuza Siddiqui, Finance Director/Treasurer '>v)S <br /> <br />SUBJECT: City Council Chambers - Technology Upgrades <br /> <br />BACKGROUND: <br />The Council Chambers is in need ofupdatinglenhancing some of the audio visual equipment. <br />The reasons for the replacement are due to failure of the existing equipment or to enhance the <br />quality of video and audio transmission over the cable. <br /> <br />DISCUSSION: <br />There are two items that need to be addressed and they are as follows: <br /> <br />. <br /> <br />1, Replacement of a Video Playback unit with a digital Video Deck unit. <br />2, Replace the existing video display units located on the dias and in the staff seating area, <br /> <br />The first item for consideration is the Video Deck. The quality ofthe video transmission is not <br />very clear and is in need of improvement. The City has received numerous complaints from <br />residents about the quality of video and audio transmission. Our Cable Coordinator has <br />recommended that in order to improve both the video and audio quality, the City should consider <br />replacing the existing analog Video Deck with a digital Video Deck. (Please see the attached <br />Ken Gammel's memo for further details), <br /> <br />The price for these types of units vary anywhere from $1,700 to $13,000, depending upon the <br />features. The unit recommended is a Sony DSR-25 DVCAM Video Deck that will adequately <br />serve the City's needs, The estimated price with tapes, cable, shipping, and taxes add up to <br />about $3,200, Although the City has two Video Decks, replacement of one would be sufficient <br />as the other analog Deck can be used for duplication purposes. <br /> <br />The second item for consideration is the replacement of the existing video display units. <br />Currently, the Council Chamber has ten display units. In 2003, eight of the ten monitors had <br />sustained damage. This damage is in the form of nwnerous horizontal lines on the display, <br />Experts have pointed the problem to a power surge that had occurred back in 2003. The damage . <br />is getting worse and is getting difficult to read and see the contents on the screen, The cost to <br />