CCP 01-23-2006 - Laserfiche WebLink

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fj . , ~ ~HILLS MEMORANDUM DATE: January 19, 2006 Agenda Item 2.D. TO: Honorable Mayor and City Council Members FROM: Schawn Johnson, Assistant to the City Administrator SUBJECT: Celebrating Arden Hills Catering-Request for Proposal Overview Backt!:round On November 22nd, City staff mailed out ten requests for proposals to catering service companies throughout the metropolitan area, The deadline for the request for proposals was December 16th City staff received two proposals to provide the catered meal for the Celebrating Arden Hills event. City staff did receive a number of inquiries about the City's annual event, but a few of the catering companies had already scheduled to work other events on June 24th, A second concern that was raised by one of the catering company's was that the event was too small and that it may not be profitable for their organization. The two companies that submitted proposals were Chuck Wagon Catering and Twin City Catering. For your review, City staff has attached copies of the bid proposals and a cost breakdown of the two proposals. The proposal submitted by Chuck Wagon Catering Company was $4,185.45 for the catered meal, staff, and license fees. Chuck Wagon Catering Company is offering the City two options to choose from: Option A-Hamburgers, Hot Dogs, or Chicken Breasts Option B-Roasted Pig and Carved Turkey-On Site The first proposal submitted by Twin City Catering is $7,379,17 for the catered meal, staff, and license fees, Twin City Catering is offering the following food options: -Italian Marinated Chicken Breasts -Hamburgers -Brats -Hot Dogs The second proposal submitted by Twin City Catering is $7,496,87 for the catered meal, staff, and license fees, Twin City Catering is offering the following food options: -Italian Marinated Chicken Breasts \IMetro-inet.us\ArdenHiIlslAdminlAssistant City AdministratorIMemo's and Letters\2006\Celebrating Arden Hills- Catering Proposals DOC