CCP 03-27-2006 - Laserfiche WebLink

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Memo Security System Upgrade 2 installed and integrated with the existing system. We were informed that it would be more costly to integrate another vendor's system into the existing system. . The next security item is the installation of the security cameras. The proposal includes five cameras. Two are proposed to be installed on the front of the building to monitor people coming in and leaving the building, as well as to monitor any other activity in the parking lot. The other three are proposed to be installed inside. One camera would cover the lobby area, including the front counter. It is not always possible to detect every person that walks into the building from the front door who does not necessarily end up at the front counter. This camera will monitor and capture any activity. Another camera is proposed to be installed in the Community Room (downstairs). Often meetings are held in this room, some are during the day and somc are during the evening hours, which are often used by outsiders for classes. The fifth camera is proposed to be installed upstairs to monitor the area as well as to secure the downstairs area to determine if unauthorized people/visitors uses the stairways to go downstairs in the arca that is restricted to staff and the Council. All activities captured on the cameras are recorded and can be retained from a few days and up to a month. A monitor will bc installed by the reception area that will display all areas that are under the camera surveillance. The proposed system has future expansion capability. It has the capability to add three additional cameras in the future. The 2006 Budget has a line item for this equipment in the amount of $4,500. The City has received two bids. They range from $4,000 to $14,000 for a five camera set-up. The total amount for these two items is estimated to be $ I 0,000. The amount budgeted is . $7,500. All these expenses would be considered eligible to be funded out of the Cable Fund as it protects the expensive cable equipment. Approval of these items would also require a budget amendment. RECOMMENDED ACTION: Staffrecommends to the City Council: · Installation ofthe security cameras and two access card readers at a total cost of $10,000. · Amend the 2006 Cable Fund Budget by increasing the budgeted amount by $2,500. .