CC 06-23-1971 - Laserfiche WebLink

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, ~ .~. " , .':. .. MInutes of Special Council Meeting VI I lage of Arden Hi lis Wednesday, June 23, 1971, 6:00 p.m. Ca II to Order The meeting was cal led to order at 6:00 p.m. by Mayor Crepeau. Roll Call Present: Mayor Crepeau, Councilmen Olmen and HerrIck Absent: Councilmen Hollenhorst and Henderson Also Present: Clerk Administrator Lorralna Stromquist, Attorney Vincent P. Courtney and ~r. Richard M. O'Kelly Appointment of Vlllaqe Treasurer Motion was made by Herrick, seconded by Olmen, that Mr. RIchard M. .D'~elly be appointed to the office of Village Treasurer fo fulfill the unexpired term of Worth G. Read; appointment effectIve June 23, 1971 through December 31, 1971; motion carrIed unanimously. Mr. O'Kelly submItted his resignation as ChaIrman of the Village Finance Committee. The Council accepted the resignation and commended Mr. O'Kelly for hIs past services In that capacIty. Mr. O'Kelly was sworn Into office by Attorney Courtney. Administration of Treasurer DutIes and Records Mr. O'Kelly announced that hIs records as Village Treasurer wIll be kept on fIle at the Village office on a separate basIs from the accounting records of the Clerk Administrator. He requested that a member of the Village office staff be assigned the clerIcal duties of book entry and filing of such records. The Council authorized Mrs. Stromquls' to assign an employee to this positIon, stating that while such employee Is actIng In this capacity She Is to be under the directIon of Treasurer O'Kelly. The amount of tIme required for such clerical dutIes was estimated to be I hour per day. The Council further directed Mrs. Stromquist to provide said service from the existing office staff on an overtime basIs, such time to be over and above regular office hours and present overtIme beIng worked. Meeting with VlllaQe Auditor Mayor Crepeau and Mr. O'Kelly agreed to schedule a meeting wIth Village Auditor John Mattila to review th~ Treasurer's record system and to determine how former Treasurer Worth G. Read's records should be filed. Mrs. Stromquist reported that Mr. Read's past records have been turned over to the Vi Ilage by Mrs. Worth Read, and are now stored at the Village office. Treasurer's SiQnature on Vlllace Checks Mrs. Stromquist was requested to have the necessary bank resolutIons and signature cards ready at the meeting of June 28 for Council actIon to authorize ~r. O'Kelly to sign Vii laga checks. It was agreed upon ~y the Councl I and Treasurer O'Kelly that Clerk Administrator Stromquist be authorized to use a signature stamp for Treasurer O'Kelly's signature on Village checks In his absence due to out of town trips and when legal pr necessary In order to pay routine paymants due or bills Involving discounts for prompt payment.