03-26-07 Item 7C, Job Classification and Comp Study Award

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4. Benjamin Consulting; 5. Riley, Dettmarm, & Kelsey; 6. Employers Associates. After reviewing the proposals, City staff removed Fox Lawson & Associates, Benjamin Consulting, and Employers Associates from consideration of this project due to their proposals exceeding the City's budget of $15,000 or not meeting the City's expectations for this project. On March 19th, City Administrator Michelle Wolfe, Finance Director Sue Iverson, and Assistant City Administrator Schawn Johnson conducted interviews with representatives from Laumeyer & Associates, Springsted, and Riley, Dettmarm, and Kelsey. The following is City staff s overview of the proposal and presentation submitted by the three respective companies. Riley, Dettmann. & Kelsey LLC: Statement of Proposal: 1. Consultant will schedule initial meetings with the City Council, department heads, and City staff members. 2. Consultant will collect and study all available job descriptions, contracts, pay schedules, operating policies, and other data as deemed appropriate. 3. Consultant will host several employee meetings to answer any questions and/or concerns regarding the study. Each employee will be asked to complete a Job Description Questiormaire (JDQ). Consultant will review the completed JDQ's and contact members of the management team regarding any job content questions. The consultant will also review the format and content of existing job descriptions and make recommendations for changes in format and/or content that will enhance the job descriptions. 4. Consultant will complete a position analysis and job evaluation for each position included in the study. 5. The consultant will conduct a market pay survey of other cities deemed comparable to Arden Hills. 6. Consultant will discuss and evaluate the pro's and con's of step progression and merit- based pay delivery methods with the management team. Consultant will also develop and update the non-union base pay structure based on the results of the market study. 7. Consultant will develop and recommend an appropriate policy, procedure, and protocol so that the City is able to effectively determine the validity of requests for reclassification and/or compensation changes. 8. Consultant will provide the necessary training to department heads regarding the classification and compensation study. 9. Consultant will prepare and present a final report to the City Council. Once the plan is approved by the City Council, the consultant will present the updated pay plan at employee meetings. 2