04-16-07 Full Agenda Packet - Laserfiche WebLink

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CIP Discussion 4/12/2007 Page 3 Trail Replacement - Public Works staff has been working on an inventory of all of our trails, including trail width, materials and lengths. The City is considering utilizing Goodpointe Technologies in 2007 to perform a condition assessment of our trails. This program is similar to the street pavement management program GoodPointe has been working on in Arden Hills. This will help staff and the PTRC to properly schedule routine maintenance and reconstruction projects. Missing trail links are listed in the Comprehensive Parks, Trails, and Open Space Plan, adopted by the Council in May 2002, and in the Strategies for Parks, Trails, and Community Building, adopted in April 2006. Staff and the PTRC are always looking for opportunities for possible funding assistance to help fund new trails and park projects. The PTRC is scheduled to have a discussion on funding and long range planning of Parks and Trails projects at their April 24th meeting. The Committee will be prepared to discuss priorities and recommendations at the June lStll joint PTRC/City Council Work Session. Public Works Equipment (Greg) In 2006, City Staff began the process of creating a Public Works Capital equipment inventory list as a guideline for budget planning. This list identifies the year in which the asset was purchased, its anticipated replacement year, the current miles or hours on the equipment, and the estimated replacement cost. The next step of this process is to develop a long range plan for equipment replacement. This would also include identifying what additional equipment may be needed as plans for TCAAP begin to develop. Staff will also look at the financial aspects of this plan in an attempt to avoid financial peaks and valleys from year to year in the C1P. One possible way to accomplish this is to create an equipment replacement fund where the City would make annual contributions based on a depreciation schedule for each piece of equipment. Each vehicle would have a "depreciation schedule" which would define the annual contribution, this would be based on the anticipated replacement year and expected replacement cost. Utility Maintenance/Improvements (GregfKris) As part of the Pavement Management Program (PMP), we review the condition of the utilities in the neighborhoods proposed for reconstruction or mill and overlay and incorporate the necessary utility replacement. There are also infrastructure improvements that are a part of the C1P that are stand-alone projects. Examples of these projects are lift station improvements, SCADA, inflow and infiltration (1&1) projects, water tower maintenance/improvements and surface water management (storm sewer/ pond maintenance). Some of these have been incorporated into the CIP, while others are currently listed as "unassigned" projects. Once the financial analysis is complete and we have a better understanding of the balances in the Enterprise Funds, we will look at assigning these projects into the CIP as appropriate. Financial aspect (Sue) Items typically included in the CIP can be categorized into two groups- capital projects and capital equipment. Items that are not fixed assets are generally funded out of a department's annual operating budget and are considered maintenance items. The process of identifying capital improvements includes: . Determining which projects are needed