04-30-07 Item 4L, Utility Billing Job Description

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~ ---t\~HILLS MEMORANDUM DATE: April 25, 2007 4L TO: Honorable Mayor and City Council Michelle Wolfe, City Administrator Sue Iverson, Finance Director ~V ~ Schawn Johnson, Assistant City Administrator ~ FROM: SUBJECT: Revised Job Description for Utility Billing Clerk Request to Change Position from Part-Time to Full-Time Status Background/Discussion: Sandy Byl is retiring on June 7'h of this year. In an effort to reorganize the finance department and support staff functions, staff has explored various options. The finance department is in need of reorganizing duties and procedures. Since Sandy is retiring, it would be the optimal time to reorganize and make this position full-time. Office support staff has been busy doing a number of finance related activities, which could be brought back to the finance department and still be controlled with segregation of duties working with the auditors. Eight (8) hours of clerical support per week has been budgeted in the TCAAP budget for 2007. By removing some finance functions currently being done by the office support staff, this frees up office support staff to work on TCAAP related items. Future funding for TCAAP support is covered by the PDA and/or would need to be budgeted in the future. The current job description is classified as "Utility Billing Clerk". Staff proposes to add some minor additions for the position to be responsible for other finance department duties and to assist the Accounting Analyst with some duties while remaining in the same pay status. The office support positions currently doing fmance related tasks are in the same pay status as the Utility Billing Clerk. Staff also proposed to change the job title to "Accounting Clerk". Staff also recognizes that there may be internal interest in the position of Accounting Clerk, so an internal posting will be done to explore such interest and qualifications. Staff Recommendation: Staff recommends a motion to approve changing the job description for the Utility Billing position from Utility Billing Clerk to Accounting Clerk and changing the position from three-quarter time to full-time.