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05-21-07 Minutes
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05-21-07 Minutes
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6/28/2007 4:55:13 PM
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6/28/2007 4:55:01 PM
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05-21-07 Minutes
General - Type
City Council Work Session Minutes
Date
5/21/2007
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<br />ARDEN HILLS CITY COUNCIL WORK SESSION - MAY 21,2007 <br /> <br />9 <br /> <br />Consensus was reached to go out for bids and work out the rates and the City's <br />contribution options, using the lower cost plan. <br /> <br />Finance Director Iverson presented an update of the five-year CIP. She stated she is <br />working with the Plan-it software to input fund balances. She stated that once done, a <br />dollar amount report would be brought to Council. <br /> <br />Discussion ensued. <br /> <br />City Administrator Wolfe reported Assistant City Administrator Johnson was designated <br />as the CIP coordinator. <br /> <br />Finance Director Iverson reported that to create a quality budget document, performance <br />measures/service indicators need to be established for each development. She stated <br />some of these might come about as a result of the community survey as areas the Council <br />would like to improve. She stated goals and objectives need to be established in 200S <br />for each department, thus enabling actual performance tracking in subsequent years to <br />show progress against the goals. <br /> <br />Finance Director Iverson provided examples of performance measures/service indicators. <br />She stated staff would appreciate input from the Council. She stated this would give the <br />Council a better tool to evaluate City services. <br /> <br />Discussion ensued. <br /> <br />Consensus was reached to move in this direction. <br /> <br />City Administrator Wolfe stated she heard in the past that Council Members prefer a <br />budget work session separate from other work session topics. She asked if there is a <br />strong preference either way. <br /> <br />Discussion ensued. <br /> <br />Mayor Harpstead stated that if something rises to the point where significant decisions are <br />required, a separate stand alone meeting might be required. <br /> <br />Financial Plan Overview <br /> <br />Finance Director Iverson reported that in late 2006, the City contracted with Ehlers & <br />Associates, Inc. to develop a Financial Management Plan. She stated this tool would help <br />the City assess the current financial status, assist with budget decisions, and provide a <br />foundation for future planning. She explained part of the process involves setting goals <br />and parameters for future budgets. She stated these goals help guide the decisions on <br />uses of budgeted, one-time, and unexpected revenues. She stated the plan would help <br />prioritize capital expenditures and guide the use of debt as a financing tool. <br />
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