07-30-07 Item 4I, Authorize Coleman Legal Services

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~ ~~HILLS MEMORANDUM DATE: TO: FROM: SUBJECT: July 30, 2007 AGENDA ITEM: 4.1. Mayor and City Council I ,~~ 0 Michelle Wolfe, City Administrator M..JjJJJJ-J Additional Legal Services Related to ~e ~ity Hall Arbitration Case BACKGROUND The City of Arden Hills is scheduled to enter into an arbitration hearing in June 2007. This arbitration concerns the still-open contract for the construction of the Arden Hills City Hall. During the summer of 2003, the City participated in a mediation process with the General Contractor, Rochon, in order to try and settle the dispute. We had another attempt at mediation in November 2006. A third mediation was held Monday, April 30, 2007. DISCUSSION In May 2006, the City Council authorized staff to retain the services ofMr. Jeffrey W. Coleman as an attorney for the City Hall arbitration case. At that time, Council authorized $50,000. The City Council authorized an additional $30,000 at the January 29, 2007 meeting. Council authorized an additional $15,000 at the March 26,2007 meeting. For the calendar years 2006- 2007 this equates to a total authorization of $95,000. The City has paid a total of $102,143.54 to-date for the legal services of Jeffrey Coleman. We have an outstanding amount due of $375.) This would bring the total to $102,518.54. At this time staff recommends authorization of a final amount of $7,518.54 for legal services from Mr. Coleman. We do not anticipate any further invoices from Mr. Coleman. RECOMMENDATION Motion to authorize additional funds for the legal services of Mr. Jeffrey W. Coleman for the City Hall Arbitration case, in the amount of$7,518.54 MW IImelro-inetlardenhillslAdminlCity AdministratorlMemoI200717.30.07 Memo RE City Hall Atlny fees. doc