08-27-07 Item 4D, 2nd Level Office Furnishing

Home Browse Search

MEMORANDUM DATE: TO: FROM: SUBJECT: August 27, 2007 Mayor and City Council I. ) Michelle Wolfe, City Administrator [V0Il Office Furnishings for City Hall, Second Floor AGENDA ITEM: 4.D. BACKGROUND Several months ago, City Council authorized staff to proceed with recruitment of a Planner 1. On tonight's agenda, staff is recommending the appointment of a new Planner I for the City. This position is funded through the preliminary development with RRLD. DISCUSSION We do not have any additional office or cubicle space in City Hall for the new Planner I position. In addition, we have had some interns and temporary positions that also need office space, and we currently use a table on the second floor. With TCAAP redevelopment, staff anticipates the need for additional office and cubicle space for the second floor. Ehlers and Associates will be conducting a resource plan for the City, which will include a study of long-term staffing needs. We have a $42,000 quote to furnish the entire upstairs with additional office and cubicle space. However, until we have a better idea of our long term staffing plan, I do not recommend proceeding with completely furnishing the second level. We received two different quotes from Fluid Interiors. (This is the company that provided all the original City Hall furnishings and did all the installation.) Both of the quotes include office furniture and furnishings consistent with the rest of City Hall. The first quote is for one cubicle ($7,037.79). The second quote is for two cubicles, for a total of $12,938.70. The cubicles are modular and can be moved and rearranged when we add additional offices and/or cubicles to the second level. I recommend that we proceed with installing two cubicles, one for the Planner I position, and the other for interns, temporary employees, and others who need work space. It is further recommended that the first cubicle cost of$7,037.79 be funded via the Preliminary Development Agreement, which included $75,000 for the Planner position. The balance (approximately $5,900) would be paid from the General Fund. I am requesting up to $15,000, but I am hopeful that the actual cost will come in close to the submitted quote.