11-26-07-R - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL - November 26, 2007 4 Finance Director Iverson explained the monthly fee for the service is $49.95 per month, as the population of Arden Hills is under 10,000. She stated the Springbrook interface would cost $1,575 and the yearly maintenance fee is $394. She reported the yearly costs have been worked into the 2008 budget and sufficient funds are available to cover the implementation costs in 2007. Finance Director Iverson explained the other costs would include approximately a 2.9% processing fees of the amount collected. She stated the only real cost besides the implementation cost is the increased use cost bank charges as a result increased use of the payment system; however, this could be recovered through including this cost in the City's fees. She indicated the system could grow with the City and several other departments are considering using this system. Councilmember Holden requested additional information on the 2.9 percent rate. Finance Director Iverson replied it would be an overhead cost. She stated the usage might increase; however, clerical costs would go down and the rate of uncollected accounts could decrease as well. Councilmember Holden questioned whether the utility system IS 100 percent on the Springbrook. Finance Director Iverson replied it is 100 percent converted onto Springbrook. She stated she believes the Park and Recreation guide could be converted into a "pdf' document and loaded onto the system. She stated the advantage is that RevTrak has worked with vendors who provide the current recreation software and staff is checking on the ability to interface with the system. Councilmember Holden questioned what the monthly cost would be if the population exceeded 10,000. Finance Director Iverson replied the monthly charge would increase to $89.95 per month. Councilmember Grant asked if the interface was a one time cost. Finance Director Iverson replied that it was. Councilmember Grant stated the system appears to be a value relative to the cost and a convenience to residents. He indicated he fully supports this. Councilmember Holmes requested more information about the web store.