12-17-07 Item 1F Commissions and Committees

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4. If there are existing applications on file, the Council liaison, committee/commission chair, and staffliaison will meet to determine whether additional recruitment is necessary for filling a new vacancy_ 5_ To encourage wider public participation on committees and commissions, members will not be allowed to serve more than nine (9) consecutive years on a particular committee or commission_ Members who have completed their terms are eligible to apply for appointment to a vacancy on another Committee or a task force. 6_ City residency is required unless exempted by State Statutes or City Ordinance. 7. The Assistant City Administrator shall keep all application materials received during the calendar yeaL If a vacancy occurs during the calendar year, previous applicants will be considered for the vacant position. The Council reserves the right to appoint any qualified candidates even though they did not apply as a result of an advertisement. 8_ All applications received will be acknowledged with a letter to the applicant outlining the expected time frame for appointing a new member(s) to a committee or commission. The acknowledgement letter will be signed by the Assistant City Administrator and the staffliaison_ 9_ Following an appointment by the City Council to a committee or commission, all candidates will receive a letter from the City informing them of their status_ 10. There is no implied guarantee of appointment or reappointment to any committee, commission, or task force_ The sole responsibility for appointment to any City committee lies with the Mayor as the recommending authority and the City Council as the confirming authority. GUIDELINES FOR APPOINTING TASK FORCE MEMBERS- I. Offer Arden Hills residents the opportunity to participate on a City task force. 2. A timeline for the task force to complete their City Council directive will be provided. J_ City staff shall advertise all task force opportunities. The ad shall include a brief description of the task force, time and days of meetings, how often meetings are held, the number of vacancies, and any special requirements. City staff may utilize the following resources to advertise the task force openings: local newspaper, City newsletter, City of Arden Hills website, local access cable channel, and at City Hall. 4_ City residency is required unless exempted by the City. 5_ The Assistant City Administrator shall keep all application materials received during the calendar yeaL If a vacancy occurs during the calendar year, previous applicants will be considered for the vacant task force position. 6. Formal interviews are not required, but encouraged when there are multiple candidates for the same position. For a broad-based task force, there should be emphasis on having representation of a variety of skills, aptitudes, geographic locations, etc. 7_ The Council reserves the right to appoint any qualified candidates even though they did not apply as a result of an advertisement. 3